Onboarding Specialist III
About The Position
This position is responsible for the first 30 days of the team member's lifecycle, including but not limited to all pre-employment communication, screenings, and scheduling for new team members. The role involves taking charge of the new hire onboarding process, ensuring a smooth transition into the organization. It requires effective communication of pre-employment requirements, monitoring task completion, filing documents, conducting check-ins, and performing background checks. The specialist will utilize various HR platforms, manage internal tickets, participate in team meetings, contribute to SOP creation, maintain confidentiality of sensitive materials, and ensure project productivity and quality goals are met. Communication with team members and departmental managers is also a key aspect of the role, along with participating in other assigned projects or duties.
Requirements
- High School Diploma required.
- Two (2) plus years of experience or an equivalent combination of education and/or experience.
- Strong analytical and problem-solving skills.
- An energetic pace along with a positive attitude.
- Self-motivation and the ability to work independently and with VRI team members.
- Proficient in the use of Word, Excel, Outlook, and PowerPoint.
- Excellent oral and written communication skills.
- Proficient in managing multiple tasks at the same time.
Nice To Haves
- Bilingual in Spanish/English preferred
Responsibilities
- Take charge of the new hire onboarding process, ensuring a smooth transition into the organization.
- Effectively communicates all pre-employment requirements to new hires, providing clear instructions and guidance.
- Ensure timely completion of onboarding tasks and screenings by new hires, monitoring progress through platforms like Smartsheet.
- File and organize preemployment documents, maintaining a systematic record-keeping system.
- Conduct check-ins with new hires at 15 and 30 days of employment to address any concerns and facilitate integration.
- Perform and track various background checks for both pre-employment and renewal purposes.
- Uses various Human Resource platforms such as ADP, iCIMS, and i9 Advantage.
- Respond to and process assigned tickets from the internal ticketing system promptly and efficiently.
- Actively participates in team meetings, fostering open communication and collaboration within the team.
- Contribute to the creation and improvement of Standard Operating Procedures (SOPs) for the onboarding process.
- Maintain access to and ensure the security of highly sensitive materials, upholding confidentiality standards.
- Ensure the maintenance of project productivity and quality goals, striving for continuous improvement.
- Communicate with team members and departmental managers, providing regular updates and addressing concerns promptly.
- Participate in other projects or duties as assigned.
Benefits
- Medical, Dental, and Vision insurance
- Employer Paid Basic Life Insurance and AD&D
- Voluntary Life Insurance (Employee/Spouse/Child)
- Health Care and Dependent Care Flexible Spending Accounts
- Pre-Tax and Post-Tax Commuter and Parking Benefits
- 401(k) Retirement Savings Plan with Company Match
- Paid Time Off
- Paid Parental Leave
- Short-Term and Long-Term Disability
- Tuition Reimbursement
- Employee Discounts (retail, hotel, food, restaurants, car rental and much more!)
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
