Onboarding Operations Specialist

Kestra Holdings • Tempe, AZ

2d

About The Position

As a Client Service Specialist, you are a key contributor to the daily operational excellence of the Account Services department. Your primary responsibility involves accurately and efficiently processing work queues related to client account setup, maintenance, and various transactional items. You will be a reliable resource, ensuring that essential client records are meticulously managed and that our internal and external partners receive high-quality support. This role is ideal for someone with strong attention to detail, a commitment to accuracy, and a desire to build a career in financial services operations.

Requirements

• Strong attention to detail with excellent customer service skills and the ability to multi-task.
• Capability of gaining industry-related knowledge; ability to read, analyze, and reconcile financial reports.
• Strong analytical, problem-solving, and communication skills (verbal and written).
• Proficiency with Microsoft Office products including Word, Excel, Outlook, and PowerPoint.
• Ability to operate office equipment such as fax machine, copier, and multi-line telephone systems.
• Must maintain a positive attitude.
• 1+ years of experience in an office environment, data entry, or a related administrative role is preferred.
• Strong organizational skills and ability to manage time effectively to meet deadlines.
• Basic computer proficiency, including Microsoft Office Suite.

Nice To Haves

• Financial services industry experience preferred.
• Some college coursework preferred.
• A basic understanding of financial industry concepts is a plus.

Responsibilities

• Accurately enter and review new account data, handle account conversions, and process various account maintenance requests such as name changes, SSN corrections, address updates, and account closures.
• Initiate and process incoming and outgoing asset transfers, direct rollovers, Systematic Withdrawal Plans (SWP), and Periodic Investment Plans (PIP).
• Organize client files to ensure complete records, update account statuses, and work with Sales Supervision to resolve paperwork issues (NIGO).
• Answer questions regarding paperwork requirements and account status and educate representatives and their assistants on how to use Advisor Complete®.
• Support department efforts to meet processing standards, cross-train in other areas as requested, and contribute to a culture of reinvention, advocacy, and integrity.
• Add, remove, or update special features on client accounts such as check writing, margin, and periodic IRA distributions.
• Handle other duties and projects as assigned by the manager.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED