Onboarding Coordinator (Nuclear)

Black & McDonald Limited•Pickering, ON

3d•CA$60,000 - CA$75,000•Onsite

About The Position

Black & McDonald’s Power Generation Region team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Onboarding Coordinator coordinates onboarding activities for the Power Generation Region, ensuring new hires are prepared for work through efficient, compliant, and well-organized processes. Working closely with hiring managers, HR partners, site teams, and training providers, the role oversees onboarding requirements, monitors progress, resolves routine issues, and ensures documentation, training, and access requirements are completed in accordance with company, client, and regulatory standards.

Requirements

Completion of a College diploma or University degree in Business Administration, Human Resources, or a related field (required) – College certificate acceptable with additional relevant experience
3–5 years administrative or coordination experience in onboarding, HR, training, or workforce planning environments
Experience supporting high‑volume onboarding cycles and coordinating multi‑department workflows
Demonstrated experience maintaining complex records, processing documentation, and ensuring accuracy in compliance‑driven environments
Experience working with onboarding systems, client training platforms, LMS tools, and eLearning administration
Experience coordinating schedules, planning resources, and supporting team‑level task execution
Experience communicating with internal teams, site leaders, client partners, and external stakeholders in a professional setting
Experience handling confidential employee information and applying policies, standards, and regulatory requirements
Strong knowledge of Workforce onboarding processes
Strong knowledge of Project-based hiring and outage planning
Strong knowledge of Client onboarding and compliance requirements
Intermediate to Advanced Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Office 365 applications (Lists, Teams, SharePoint)
Intermediate to Advanced Proficiency in LMS platforms and onboarding systems (e.g., ONBoard, SCIA, ServiceHub, BambooHR)
Strong organizational skills to manage high-volume onboarding activities and competing priorities
Knowledge of onboarding policies, compliance requirements, and quality standards
Experience managing onboarding documentation, records, and hire packages
Effective communication and stakeholder coordination skills
Ability to track training progress and resolve onboarding-related issues
Proficiency with onboarding systems, LMS platforms, and client training tools
Strong problem-solving skills to address documentation, access, scheduling, and compliance challenges
Ability to prepare and maintain onboarding reports, forecasts, and status updates
High attention to detail when reviewing documentation and compliance requirements
Ability to provide guidance and support to Onboarding Administrators as needed

Nice To Haves

Formal training/course work in HR processes, workforce planning, training coordination, or records management is an asset
Experience with onboarding systems, LMS platforms or client training system is an asset
Relevant industry or site-specific training is an asset

Responsibilities

Create hiring plans for major onboarding phases (e.g. Outage Hiring)
Attend Outage and Project planning meetings
Work with HR Partners to coordinator orientation and training for new hire office staff
Oversee preparation of hire kits, schedules and Computer-Based Training (CBT) lists
Liaise with site leaders and union halls and distribute Help Requisitions to the union hall
Schedule Orientations and obtain/notify facilitators
Assist in monitoring new hires in onboarding room as needed
Set up Client eLearning profiles as required
Activate new hires in client Training/Onboarding systems (e.g. OPG ONboard)
Ensure CBT progress is monitored and tracked confirming trainees are progressing at a sufficient rate
Ensure daily attendance is tracked and report problems/issues to managers and supervisors
Ensure timesheets are completed/submitted for new hires
Review and verify report to Site notifications
Verify new hires enrolled in client job clock and monitor compliance with company/client job clock policies
Verify and submit/upload TLD forms and dose reports for new hires
Create security clearance applications for new employees and renewals for current employees
Maintain active list of clearances and their respective status
Maintain the library of documents for Clearances (templates, job aids, trackers, etc.)
Enter/track clearance expiry data and make appropriate notifications to managers when needed
Generate weekly and monthly clearance reports and distribute to management and site leaders
Approve/reject identity documents submitted by applicants
Assist employees with completion of application
Investigate problems/issues with the client contacts in a timely manner
Prepare training plans for major onboarding phases and ensure roster demand is aligned with client training resources
Ensure requested qualification/training demand aligns with mandatory qualifications list and job scope
Maintain training rosters for new hires while in Onboarding
Schedule and close out courses in company LMS for Onboarding course offerings (e.g. scheduled orientation)
Coordinate with the Training and Learning & Development teams to roster new hires for required Plant Access Training (PAT)
Review and facilitate credit transfers and equivalencies for new hires
Review and submit TLD forms and dose reports for new hires
Ensure tracking logs are current and up to date (help reqs, onboarding, clearances, terminations)
Track new hire data (forecast vs actuals, training events, missed training, failures)
Prepare semi‑annual hire reports
Provide hire forecast data to client
Attend client coordination/alignment meetings and prepare a summarized report to share with the team and managers
Maintain the source documents for the Hire Kit and ensure hire kits are updated when required
Routinely check prepared hire kits to ensure they are complete and up to date prior to hire day
Ensure project libraries are complete and accurate and audit on a weekly basis (training files, help requisitions, dispatch slips, etc.)