Onboarding and Administrative Coordinator to Elderly Care Services

Chinese Mutual Aid Association Inc•Chicago, IL

2d•$38,000 - $42,000

About The Position

Elderly Care Services Department delivers in-home services care to diverse seniors via Medicaid or insurance reimbursement and private pay, adult day services, and Golden Age Club enrichment activities. Elderly Care Services Department seeks an Onboarding and Administrative Coordinator to conduct a variety of daily activities from home care aide onboarding during the hiring and orientation process to administrative tasks that will help keep CMAA’s In-Home Services department running smoothly.

Requirements

Bachelor’s degree preferred or two (2) years of equivalent work experience
Experience working with HRIS (specifically Paylocity) is preferred
Experience working with payroll process preferred
Strong knowledge of multiple Google platforms and Microsoft Office
Strong organizational and communication skills; self-disciplined with an ability to meet deadlines
Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
Self-motivated and works collaboratively with others
Attention to detail

Nice To Haves

Bilingual language (Mandarin/Cantonese, Vietnamese, Tagalog, Burmese, Spanish) is a plus

Responsibilities

Conduct and file I-9 forms and background checks for home care aides
Onboard new hires and off-board exiting employees
Facilitate orientation process for new home care aide hires
Keep and maintain employee files up to date in various platforms, i.e IDOA’s Training Tracker Portal and HR system
Employment Verifications and assistance in reconciling unemployment claims from IDES
Generate reports such as but not exclusive to seniority and tenure, pay rates, new hires, sick time
Assist in monitoring compliance with current federal, state and local laws and funder requirements
Maintain a working knowledge of In-Home Service employee handbook and applicable policies.
Answer home care aide employee questions and concerns as they arise
Promptly assign online pre-service and in-service training to home care aides and maintain records of completed in-service training
Assist in providing certificates of completion for home care aides who complete pre-service and in-service training
Other duties as assigned by Supervisor

Benefits

Comprehensive Health benefits package to include medical, dental, and vision plans with employer contribution between 60%-90% of premiums
403(b) retirement plan with company match after one (1) year and fully vested at year six (6)
Company Paid Holidays
Personal Time Off, Sick Leave, and Vacation time off policies
Parking/Transit benefits
Travel Reimbursements for eligible commuting routes
Career Development and Advancement Opportunities
Opportunities for growth and to give back to communities
Fun, high-energy culture!
Access to an exceptional leadership team
Relaxed dress code