Onboarding Administrative Coordinator

Raymond James•Saint Petersburg, FL

20h•Hybrid

About The Position

Uses professional concepts to resolve problems of limited scope and complexity. Limited or no prior experience in this role. Job Description Under general direction, performs routine work of the department using specialized knowledge and skills obtained through education, experience or certification to perform advanced administrative duties and develop affiliations with advisor and/or financial planning professionals/organizations to recruit advisors and/or their practices to Raymond James. Contact with internal and external stakeholders is required to establish and maintain relationships that lead to successful transitions and recruiting new advisors. Acts in a professional sales and marketing capacity to help meet firm goals. Essential Duties and Responsibilities Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes. Establishes and maintains a prospect database. Gathers information and data on prospects to be used in the sales process and for suitability review. Execute a communications plan within established internal communication systems and procedures. Manages the creation of proformas for prospects. Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Assists with visits to home office by prospects to document issues, interests and concerns. Assists advisors during transition to the firm. Manage the process of internal advisor transitions and counsel advisors on the establishment of a successful integration plan. Help senior colleagues manage client and customer relationships by using relevant sales or client systems. Performs other duties and responsibilities as assigned. Knowledge, Skills, and Abilities Advanced concepts, practices and procedures of business development in a financial services Investment concepts, practices and procedures used in the securities industry. Principles of finance and securities industry operations. Financial markets and products. Financial analysis of businesses and FA practices. Securities rules and regulations in order to conduct proper due diligence analysis of independent practices may be required. Skill In Excellent analytical, critical thinking and problem solving skills sufficient to recognize and detect errors and offer resolution. Works with full competence to plan, organize, prioritize and oversee activities to efficiently meet objectives. Typically works without supervision and may provide technical guidance. Communicate effectively, both orally and in writing to all level of associates and clients. Facilitating transition processes. Establishing and maintaining databases. Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines. Effective questioning and listening techniques. Operating standard office equipment and using required software application to produce correspondence, reports, electronic communication, spreadsheets, and databases. Ability to Maintain currency in investment advisor and/or financial planner services and products. Partner with other functional areas to accomplish objectives. Incorporate needs, wants and goals from different prospects/target audiences into marketing and sales strategies. Research, interpret, analyze and apply information about prospects. Establish and communicate clear directions and priorities. Organize, prioritize, manage, and track multiple detailed tasks and assignments, including those delegated, in an area with frequently changing priorities and deadlines in a fast-paced work environment. Use appropriate interpersonal styles and communicate effectively and professionally, both orally and in writing, with all organizational levels to accomplish objectives. Educational/Previous Experience Requirements Bachelor’s Degree from four year college or university with a minimum of five (5) years work experience in an office environment, preferably in the financial services industry. OR ~ An equivalent combination of experience, education, and/or training approved by Human Resources. Licenses/Certifications Licenses/Certifications Preferred: Series 7 Education High School (HS) Work Experience General Experience - 6 to 10 years Certifications Travel Workstyle Hybrid At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view. We expect our associates at all levels to: Grow professionally and inspire others to do the same Work with and through others to achieve desired outcomes Make prompt, pragmatic choices and act with the client in mind Take ownership and hold themselves and others accountable for delivering results that matter Contribute to the continuous evolution of the firm At Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

Requirements

Advanced concepts, practices and procedures of business development in a financial services
Investment concepts, practices and procedures used in the securities industry.
Principles of finance and securities industry operations.
Financial markets and products.
Financial analysis of businesses and FA practices.
Securities rules and regulations in order to conduct proper due diligence analysis of independent practices may be required.
Excellent analytical, critical thinking and problem solving skills sufficient to recognize and detect errors and offer resolution.
Works with full competence to plan, organize, prioritize and oversee activities to efficiently meet objectives.
Typically works without supervision and may provide technical guidance.
Communicate effectively, both orally and in writing to all level of associates and clients.
Facilitating transition processes.
Establishing and maintaining databases.
Organizational and time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines.
Effective questioning and listening techniques.
Operating standard office equipment and using required software application to produce correspondence, reports, electronic communication, spreadsheets, and databases.
Maintain currency in investment advisor and/or financial planner services and products.
Partner with other functional areas to accomplish objectives.
Incorporate needs, wants and goals from different prospects/target audiences into marketing and sales strategies.
Research, interpret, analyze and apply information about prospects.
Establish and communicate clear directions and priorities.
Organize, prioritize, manage, and track multiple detailed tasks and assignments, including those delegated, in an area with frequently changing priorities and deadlines in a fast-paced work environment.
Use appropriate interpersonal styles and communicate effectively and professionally, both orally and in writing, with all organizational levels to accomplish objectives.
Bachelor’s Degree from four year college or university with a minimum of five (5) years work experience in an office environment, preferably in the financial services industry.
An equivalent combination of experience, education, and/or training approved by Human Resources.

Nice To Haves

Licenses/Certifications Preferred: Series 7

Responsibilities

Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes.
Establishes and maintains a prospect database.
Gathers information and data on prospects to be used in the sales process and for suitability review.
Execute a communications plan within established internal communication systems and procedures.
Manages the creation of proformas for prospects.
Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software.
Assists with visits to home office by prospects to document issues, interests and concerns.
Assists advisors during transition to the firm.
Manage the process of internal advisor transitions and counsel advisors on the establishment of a successful integration plan.
Help senior colleagues manage client and customer relationships by using relevant sales or client systems.
Performs other duties and responsibilities as assigned.