Administrative Assistant

Veolia Environnement SA•Cary, NC

13d•Onsite

About The Position

Veolia Group is a global leader in environmental services, operating across all five continents with nearly 218,000 employees. Specializing in water, energy, and waste management, Veolia Group designs and implements innovative solutions for decarbonization, depollution, and resource regeneration, supporting communities and industries in their ecological transformation. Within this framework, Veolia's Water Technology Business brings together a dedicated team of experienced professionals committed to tackling the world’s most complex challenges related to water scarcity, quality, productivity, and energy. Together, we pursue a shared mission to create a more sustainable future. This role provides on-site support for the Cary office, assisting personnel with site-related tasks and projects. The position requires problem-solving skills, a proactive and positive approach, and physical presence in the office five days a week.

Requirements

Ability to problem solve with a proactive and positive approach to assisting others.
Physical presence in the Cary office is required 5 days a week (Monday - Friday).

Responsibilities

Support site personnel in the Cary office with site-related tasks/projects.
Organize, compile, create table of contents, format PDFs, include technical data (ISA sheets, parts lists), submit for PM review, revise as needed, create electronic versions, distribute to suppliers, and manage CD labeling and mailing for Submittals and O&M Manuals.
Compile field service manuals, handle printing/copying, print drawings, and respond to inquiries.
Answer phones, greet visitors, process daily shipments (FedEx/USPS/UPS), and manage package distribution.
Coordinate supply ordering, assist with events, manage time entry systems, and handle general clerical work (scanning, mailing, faxing).
Onboard new hires (workspace setup, mailbox creation, name plates) and create internal communication slides.
Fill in for the administrative duties of other personnel when they are out or busy with other assignments.
Stock kitchens 3+ times weekly.
Perform weekly time/battery checks on clocks.
Perform daily cleaning and maintenance of conference rooms.
Restock refrigerators daily.
Restock supply cabinets 3+ times weekly.
Sanitize copy machines daily.
Perform any other duties as assigned by management.