On Site Project Coordinator

DIMARCO CONSTRUCTORS LLC•Town of Henrietta, NY

1h•Onsite

About The Position

Summary: Perform diverse and advanced administrative duties for the Field Staff and Information Management Department. Essential Duties and Responsibilities include the following (other duties may be assigned as needed) · Work closely with DiMarco Superintendents, Project Foreman and Project Executive’s to assist in managing all field related information and distributing accordingly · Assemble change issue information, compose & prepare change documents for all DiMarco projects as guided by general company practices and owner contractual expectations. Formatting, proofreading and sending out all correspondence with appropriate enclosures. · Schedule and attend all Project Meetings. Prepare, distribute and record all weekly meeting minutes. · Work closely with ERP software teams – including and controlling materials DiMarco purchases on all projects. · Act as liaison between accounting department and other departments within the company, with subcontractors, and various external contacts. Duties may include arranging meetings, maintaining professional working relationships in and out of the company, and communicating with various departments to assist in monitoring project status. · Represent the interests of the company when necessary, exhibiting behavior and professionalism commensurate with that expected at a senior level. Specific Duties may include the following: · Log submittals and RFI’s into CMiC. Distribute accordingly. · Prepare purchase order commitments and short form contracts. Circulate PO’s to Project Executive to review against budget. · Input all change order documentation into CMIC · Log all inspections. · Work with Superintendent and General Foreman on daily journal entry, material deliveries and badging. · Manage field office supplies. · Set up, organize and maintain project files, including subcontractor folders.

Requirements

Minimum 5 years’ experience in an administrative support level role, preferably in a construction environment. Preference to have accounting experience and training.
Must have outstanding skills relative to organization, time management, and multi-tasking.
Required to work professionally under pressure managing multiple tasks.
Must have the ability to learn and exhibit a thorough knowledge of company operations, policies and procedures.
Position requires good planning, attention to detail and the flexibility and ability to support and interact with all levels of management.
Must have the ability to take ownership of various projects and see them through to completion.
Must have the ability to maintain confidentiality required.
Must have excellent grammar, interpersonal & communication skills.
Must be able to be a team player & work overtime as needed.
To perform this job successfully, individual should have knowledge of word processing software (Microsoft Word), spreadsheet software (Microsoft Excel), and presentation software (Microsoft Power Point). Prefer experience with CMiC.

Responsibilities

Work closely with DiMarco Superintendents, Project Foreman and Project Executive’s to assist in managing all field related information and distributing accordingly
Assemble change issue information, compose & prepare change documents for all DiMarco projects as guided by general company practices and owner contractual expectations. Formatting, proofreading and sending out all correspondence with appropriate enclosures.
Schedule and attend all Project Meetings. Prepare, distribute and record all weekly meeting minutes.
Work closely with ERP software teams – including and controlling materials DiMarco purchases on all projects.
Act as liaison between accounting department and other departments within the company, with subcontractors, and various external contacts. Duties may include arranging meetings, maintaining professional working relationships in and out of the company, and communicating with various departments to assist in monitoring project status.
Represent the interests of the company when necessary, exhibiting behavior and professionalism commensurate with that expected at a senior level.
Log submittals and RFI’s into CMiC. Distribute accordingly.
Prepare purchase order commitments and short form contracts. Circulate PO’s to Project Executive to review against budget.
Input all change order documentation into CMIC
Log all inspections.
Work with Superintendent and General Foreman on daily journal entry, material deliveries and badging.
Manage field office supplies.
Set up, organize and maintain project files, including subcontractor folders.