On-Site Director, Off-Campus Programs

Brown University•Providence, RI

1d•Onsite

About The Position

ABOUT US The Division of Pre-College and Undergraduate Programs is dedicated to ensuring a supportive, challenging, inclusive, and developmentally appropriate living and learning environment for the approximately 6,000 pre-college students who hail from all 50 states in the U.S. and over 70 countries. A leader in the field of higher education institutions that provide rigorous academic opportunities to students, Brown University’s Pre-College Programs offer high school students (13-18 years old) an opportunity to study a wide range of liberal arts subjects that reflect the breadth of Brown’s undergraduate Open Curriculum while strengthening their connection to a robust community of peer scholars from around the world. Students develop personal and social skills that are critical to success in the college setting and get a feel for what college life is like – the responsibility, the freedom, and the new friendships. Students enroll in programs with courses that vary in length offered both on-campus and online. There are two types of programs that take place away from the Brown campus: Brown Environmental Leadership Lab (BELL) and Brown Experiential Education (BEE). Both types of programs are immersive and rigorous academic experiences. Program sites are carefully selected to ensure the connection between site and course content offers students a rich experiential learning experience. GENERAL POSITION DESCRIPTION The On-Site Director will be part of a staff team that develops and implements a suite of experiential lessons in a transformative learning program for high school students. Staff live and learn alongside students to provide an integrated educational experience. As a team, the program staff support students’ personal growth, intellectual curiosity, and social responsibility while fostering a welcoming and inclusive community. Teamwork is critical to the success of this immersive learning environment. The On-Site Director oversees a three to four-person staff team that includes an On-Site Coordinator(s) who supports the logistics and operations of the program and one or two Student Life Managers who support students in their living-learning space. The staff team is responsible for 18 to 45 students. The On-Site Director will develop and provide community-building programs for the students. This role is seasonal and the final candidate will be able to complete all pre-work remotely but is required to be on-site for the duration of the program. This position reports to the Assistant Dean of Experiential and Language Programs for BEE programs (BEE Program Director) or the Associate Director of Pre-College and Environmental Studies for BELL programs (BELL Program Director). A typical program day lasts from 8am until 10pm. Each day will look a little different, but will typically consist of at least one site visit or field trip, at least one on-site lesson, three meals, multiple breaks for students to have free time and/or community time. The On-Site Director is expected to be accessible by the group at all times, though they can delegate some of the day to day responsibilities, such as purchasing supplies, checking in with students or groups of students, and/or doing end-of-day curfew checks. Staff are expected to work evenings, weekends, and sometimes respond to incidents that occur overnight. Due to the on-call requirements, the person in this position must live on-site with the students. On-site housing and meals will be provided. Brown Environmental Leadership Labs (BELL) The BELL program combines concepts in environmental studies, ecology and leadership, with a mission of developing socially responsible leaders. BELL Program Overview Alaska, U.S.A.: 2 week, 20 per cohort Florida Keys, U.S.A.: 1 week, 45 across two cohorts Rhode Island, U.S.A.: 2 week, 25 per course cohort Brown Experiential Education programs (BEE) BEE programs are interdisciplinary and help prepare students for the increasingly complex challenges of the 21st century by exploring the interconnectedness of the global community and exposing students to varied perspectives. BEE Program Overview Barcelona, Spain, 2 week, 24 student cohort Oxford, U.K., 2 week, 24 student cohort

Requirements

Required pre-departure staff meetings start in the spring (TBD based on staff availability)
Graduate degree; or equivalent combination of education and experience
Demonstrate the ability to work collaboratively with a diverse staff and student body and demonstrate cultural competence and inclusiveness; sensitivity to an understanding of diverse perspectives that students and staff bring to their work, including those of academic, socioeconomic, culture, race and ethnicity, ability, gender, sexuality, and intersectional identities.
Strong organizational skills
Fluency in the language spoken on site; e.g., Spanish, if applicable
Passion for educating and mentoring high school students
Adaptability to schedule changes and flexibility with unforeseen challenges
Ability to maintain confidentiality regarding student information
Have no other obligations for the duration of the employment dates including, but not limited to, employment, internship, or academic course (unless directly connected to this position and you have received prior approval from the BEE or BELL Program Director)
All offers of employment are contingent upon successful completion of background check and education requirements.
Due to the on-call requirements, the person in this position must be able to exercise good judgment with minimal sleep.
Due to safety concerns with minors, staff are not permitted to have guests visit and/or stay in their residential spaces.

Nice To Haves

Experience supervising paraprofessional staff and implementing programs preferred.
Experience with crisis response and crisis management preferred

Responsibilities

Review the BEE and BELL On-Site Delivery Guide
Participate in two to three all-staff video conference calls
Engage in ongoing email correspondence about program planning
Collect and review list of all program supplies needed by residential staff to facilitate community building and submit to BEE or BELL Program Director
With the On-Site Coordinator, prepare for student arrival and departure days
Review and provide feedback on the program schedule once it is completed by the BEE or BELL Program Director (ongoing throughout the spring semester)
Finalize on-site staff training schedule
Finalize student housing assignments
Review students medical, dietary and learning accommodations
Attend staff trainings including anaphylaxis training for administering EpiPens and may be required to participate in first aid training
Other relevant duties as assigned
Arrive five days prior to program start date and depart no earlier than one day after the program concludes
Review arrival day logistics, such as airport shuttle schedule, student welcome with staff
Review schedule and ensure all logistics are confirmed, including transportation and entrance tickets
Schedule at least one supervisory meeting with each team member to provide constructive feedback and support
Plan activities designed to promote community, wellness and academic success, including a student welcome meeting and orientation
Learn site-specific risks and concerns, and communicate these risks and mitigation strategies to staff and students
Work with staff to create a duty schedule
Meet with dining and/or catering company to confirm all the dietary needs for students and staff have been considered
Ensure academic, residential and dining facilities are set up according to affiliate agreement
Accompany staff and students on all field trips
With the On-Site Coordinator, serve as the main points of contact for local affiliates, transportation partners, vendors, and guest speakers
Supervise On-Site Coordinator’s management of the program advance, ensuring that expenses fall within the stipulated program budget
Contact BEE or BELL Program Directors to approve any unexpected expenses
Facilitate activities designed to promote community, wellness and academic success
Execute day-to-day program operations
Lead daily residential staff meetings
Meet daily with instructional staff
Model inclusive and accepting behavior
Follow emergency protocol and report unsafe, inappropriate and concerning behavior and enforce policies and procedures, as necessary
Manage student conduct concerns and inform or consult the BEE or BELL Program Director as need arises
Submit incident reports within 24 hours of an incident
Confirm departure itinerary with students and create staffing plan
Communicate via email with families upon student arrival and departure
Ensure On-Site Coordinator submits a detailed financial report, including all original receipts, to the program within one week after the program end date
Lead debrief with all staff upon student departure
For BELL programs Plan staff closing activities, including a program wrap-up activity and a staff meal
Fill out the anonymous debrief Google Document within two weeks of the program end date
Return program supplies including phones and other equipment, binder, receipts, medical supplies and other supplies, within one week after program end date

Benefits

Round-trip travel to program site and reimbursement of travel expenses associated with the program (Rhode Island-based programs do not include round-trip travel to the program site)
Registered through Brown University TravelSafe and International SOS
Insured by University Pre-College Accident Health Insurance Plan (for BELL, if requested)
Housing at affiliate site (see above for a list of housing accommodations at each program site)
Staff may be required to move their room assignment to accommodate pre-college student housing
A meal plan is provided and not included in compensation.
A smartphone to use for work-related purposes
For Rhode Island-based programs: Free on-campus parking, free ridership on RIPTA (Rhode Island Public Transit Authority) and membership to the Brown University Nelson Fitness Center for the duration of your employment.

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