On-Call Staff, Finance & Administration Specialist

Santa Clara University•Berkeley, CA

4d•Onsite

About The Position

This position provides oversight of financial matters and general administration. The position has responsibility for overseeing all financial operations, human resource matters within the Jesuit School of Theology and ensures that the School’s operations are in compliance with University policies and procedures, as well as applicable Local, State, and Federal laws. The position reports directly to the Dean of the Jesuit School of Theology.

Requirements

Knowledge of and experience with essential computer programs.
Excellent interpersonal and communication skills, both written and oral.
Presentation, and team motivation skills
Ability to work effectively with School administrators, faculty, students and staff as well as university administrators at various levels.
Ability to handle multiple projects, set priorities, meet deadlines and maintain a high level of performance in a fast paced environment with frequent interruptions.
Ability to work effectively with staff across horizontal relationships.
Ability to maintain a high level of confidentiality.
A commitment to inclusion and diversity and a demonstrated ability to work with an increasingly diverse campus community
Bachelor’s degree required.
3-5 years of progressively responsible experience in oversight and administration organizations, including experience in financial analysis and management, management of personnel functions
Appreciation for the mission of the Jesuit School of Theology as a theology center in the Catholic and Jesuit tradition.

Nice To Haves

Demonstrated knowledge of Workday preferred.
Experience in higher education administration preferred.

Responsibilities

Reconcile and update monthly budget and operation expense reports for all departments and academic programs; advise academic program directors and administrative department heads on revenue and expense trends and projections.
Manage School’s discretionary, overhead, housing, and gift funds
Establish, manage and provide guidance on the School’s internal grants
Manage faculty, staff and student salary budget.
Prepare special analyses for Dean as requested
Maintain program and faculty development accounts; Ensure adherence to all hiring and payroll procedures and processes
Serve as chief liaison with the Provost Office, University Finance Office, Human Resources and Student Employment to ensure mutual alignment and harmonized financial systems
Prepare and deliver reports related to finance, facilities, personnel and housing to JST Board of Directors.
Liaison between SCU IT department, various vendors and support departments relating to phones and other information technology.
Maintain technology inventory and oversee PC purchases and replacement.
Manage School’s auxiliary budget; provide guidance to all units on use of funds
Serve as chief liaison with University Office of Human Resources and Provost Office
Ensure all HR processes, including but not limited to hiring, performance planning, disciplinary action, and termination are implemented and in accordance with all University policies and procedures; ensure processes are applied consistently throughout the School.
Ensure equity, fairness & consistency amongst all departments within the Jesuit School of Theology regarding job postings and compensation
Organize meetings with HR reps on the main campus to ensure staff and faculty have access to human resources services.
Oversee reasonable accommodation and leave requests in collaboration with HR.
Responsible for approval of independent contractor and honoraria requests, and collaboration with HR Counsels and Finance Office to ensure the School follows all appropriate guidelines.
Identifies and determines cause of problems; Maintains contact with customers and solicits feedback for improved services.
Maximizes productivity through use of appropriate tools; Prepares progress reports; informs supervisor of project status; and deviation from goals.
Ensures completeness, accuracy and timeliness of all operational functions.
Prepares and submits reports as requested and required.