On-Boarding Administrative Assistant

Valley Of The Sun•Phoenix, AZ

12h

About The Position

Onboarding Position Responsibilities 1. Performing recruitment duties such as scheduling interviews, updating the calendar accordingly, answering phone calls, and monitoring emails. 2. Working closely with the human resources department to maintain the candidate database and handle any relevant paperwork. 3. Screening candidates by verifying their qualifications and experience. 4. Greeting and assisting interviewees onsite. 5. Following up with candidates during the recruitment process, like callbacks or rejection emails. 6. Assisting successful candidates with the onboarding process, including pre-hire paperwork and coordinating orientation agendas. 7. Attend Job Fairs as needed. 8. Complete fingerprint card verification and APS check for new hires. 9. Administrative Assistant Position Responsibilities 1. Makes new hire packets each week for NEO. 2. Completes I-9’s for each employee and creates all new hire files for HR. 3. Removes terminated employee files from the active file cabinet and stores them with terminated employee files. 4. Files paperwork for HR and Payroll as needed. 5. Completes weekly new hire survey. 6. Enters and updates training expirations in ADP system. 7. Back-up for Days Department Admin duties which includes filing, vehicle information updates, arranging and reviewing files, quarterly reporting, and check billing/issues to authorized services/enhanced rates. 8. Back up for Admin &Residential phone coverage. 9. Other duties as assigned.

Requirements

Must be (21) years of age.
High School Diploma or equivalent.
Microsoft Office: Intermediate skills in Excel & Word.
One year experience working with the developmentally disabled.
Must meet State/agency licensure requirements for fingerprinting, CPR, and First Aid.
Must have a valid Arizona Driver’s License with a safe driving record as determined by the insurance requirements, minimum of 36 months of driving history.
History of onboarding, coaching or managerial experience.
Ability to lift 40-60 pounds a distance of four feet, a frequency up to 20 times in an eight hour shift and 35 times in a twelve hour shift.
Ability to stand for long periods of time.
Must be able to stand for long periods of time.

Nice To Haves

Behavioral experience a plus.

Responsibilities

Performing recruitment duties such as scheduling interviews, updating the calendar accordingly, answering phone calls, and monitoring emails.
Working closely with the human resources department to maintain the candidate database and handle any relevant paperwork.
Screening candidates by verifying their qualifications and experience.
Greeting and assisting interviewees onsite.
Following up with candidates during the recruitment process, like callbacks or rejection emails.
Assisting successful candidates with the onboarding process, including pre-hire paperwork and coordinating orientation agendas.
Attend Job Fairs as needed.
Complete fingerprint card verification and APS check for new hires.
Makes new hire packets each week for NEO.
Completes I-9’s for each employee and creates all new hire files for HR.
Removes terminated employee files from the active file cabinet and stores them with terminated employee files.
Files paperwork for HR and Payroll as needed.
Completes weekly new hire survey.
Enters and updates training expirations in ADP system.
Back-up for Days Department Admin duties which includes filing, vehicle information updates, arranging and reviewing files, quarterly reporting, and check billing/issues to authorized services/enhanced rates.
Back up for Admin &Residential phone coverage.
Other duties as assigned.