Office Support Technician

Yakima County•Yakima, WA

13d•$20 - $25•Onsite

About The Position

The mission of Yakima County Government is to provide accessible, responsive and responsible public service through leadership and teamwork committed to understanding and meeting public needs. Our Values: Integrity, Common Sense, Innovation, Accountability. This is a Part-Time (30 hours per week) Office Support Technician position with the Yakima County Human Resources Department. This position is responsible for performing office support activities which are defined and governed by strict laws, rules and regulations; serves as knowledgeable resource to Yakima County staff, job applicants and the general public; receives, logs, tracks, creates and maintains records and documents affecting Yakima County employees and job applicants including operation of human resource management system. This position requires a test of your knowledge of Outlook, Word, Excel, and Filing to be taken online. A testing link will be emailed to you, and these tests must be completed within 48 hours of the closing date. Check your email inbox or spam/junk mail for the typing test link from [email protected].

Requirements

High School Diploma or GED AND 2 years of related experience to general office support functions OR the equivalent education and experience to perform the essential duties of the job.
Human Resource or customer service experience
Valid driver’s license and proof of insurance if requested
Successful completion of a financial background and general employment verification

Nice To Haves

Experience in Cash Handling or bookkeeping
Experience with Microsoft Office Software (Microsoft Word, Excel, Outlook), computerized financial/HRIS computer system.

Responsibilities

Serves as a knowledgeable resource to Yakima County staff, job applicants and the general public by receiving and responding to a wide variety of information requests in person, on the telephone or via email.
Responds to requests involving employment records, job applications status, general benefit information and other Human Resources matters as defined for public records requests or refers to appropriate staff member for response.
Assists the general public and employees in person, via phone or email with completion of employment forms such as: employment applications and related processes, benefit enrollment and change forms.
Responds to complex financial, insurance and social service agency inquiries for information regarding employment status, benefits and salary calculations as needed.
Performs data entry into a Human Resource Information System (HRIS) and other employment related software and websites for candidate tasks and accounts payable.
Receives cash and issues receipts for application processing fees and benefits payments.
Processes weekly deposits using Treasurer Deposit Software.
Prepares employment files for imaging, validating files for entirety.
Completes special projects for imaging of current personnel files.
Prepares and organizes office, employee, and recruitment files for archiving.
Maintains personnel files, office files and other file systems and databases.
Creates employment and job files for each recruitment as directed; closes job files.
Prepares job announcements and distributes.
Gathers historical information for employment related research projects and requests for public disclosure.
Purges files in accordance to established retention schedules.
Maintains, updates, and replenishes forms/booklets and collates orientation packets as needed.
Formats, reviews and maintains distribution of specialized information and documents such as: weekly job announcements in electronic and paper format, personnel files and recruitment files.
Takes minutes at HR Staff meetings including consolidating all staff notes and distributing.
Creates, summarizes, edits and/or distributes a variety of documents such as correspondence and reports in support of the Human Resources function.
Prepares Resolutions and Agenda Requests forms for presentations, agreements and resolutions for BOCC Agenda.
Responsible for maintaining and scheduling the Human Resource Conference Room.
May assist others with scheduling appointments / meetings for others or within the office or for recruiting / benefits purposes.
Event coordinator for wellness programs (benefits / financial).
Responsible for monitoring the HR email and determining what staff in HR to forward emails to based on subject content.
Administers online software to set up testing requirements for pre-employment tests for applicants for various computer skills.
Operates identification badge equipment to take pictures for ID Badges.
Prepares and activates new and duplicate ID badges for employees, contractors, volunteers, vendors and visitors. Deactivates ID badges for terminating employee or those who no longer are working with County Departments, and/or lost/stolen badges.
Updates information on DocketCall (Public facing display information).
Updates and administers Human Resources PowerPoint display.
Processes and distributes large and small batches of out-going US and other Carrier (UPS/FedEx) mail and packages that require special handling (certified, overnight, etc.); retrieves, collects and distributes incoming department mail. Assists in mailing projects as needed.
Runs Union Seniority Lists and distributes to various agencies or employees at Yakima County via multiple methods (mail, email, secure file transfer).
Responsible for Human Resources Asset Inventory, conducting asset inventory audits, adding new assets, transferring assets and properly disposing of assets being eliminated.
Responsible for organizing and maintaining storage rooms by stocking, reorganizing materials and disposal of packaging.
Other duties as assigned.