Office Support Specialist, Jr.

Littleton Elementary School District • Avondale, AZ

5d • Onsite

About The Position

To perform administrative support and clerical duties in maintaining electronic records and documents and assisting other staff as needed.

Requirements

• Knowledge of District policies and procedures.
• Knowledge of record keeping and records management principles.
• Knowledge of standard office equipment and computer hardware and software applications.
• Knowledge of general office processes and procedures.
• Knowledge of customer service techniques.
• Knowledge of safe work practices.
• Skill in operating personal computer utilizing standard and specialized software.
• Skill in entering information into a computer system with speed and accuracy.
• Skill in using mathematics and maintaining accurate records.
• Skill in dealing tactfully and courteously with individuals seeking information about school functions.
• Skill in public relations and customer service.
• Skill in establishing and maintaining effective relationships with co-workers, parents and others.
• Skill in following written and verbal work orders.
• High school diploma or GED equivalent; AND one (1) year of clerical or customer service experience; OR an equivalent combination of education and experience that provides the required knowledge and skill.
• Ability to read and write English is required.

Nice To Haves

• Bilingual skills (English/Spanish) are preferred.

Responsibilities

• Updates and maintains a variety of electronic and paper files, records, reports and documents.
• Receives records, verifies information, and enters data into the computer tracking systems.
• Provides a variety of clerical and office assistance duties; makes and distributes copies; processes mail, documents, correspondence and other materials.
• Updates and maintains statistical information, reports and related documents.
• Requests records from other agencies and schools; faxes and sends documents as requested.
• Assists students, staff and the general public and answers inquiries about District services, programs and records; explains rules, policies, and procedures; provides information within the scope of authority.
• Monitors student activities.
• Maintains the absolute confidentiality of all records and information.
• May interpret or translate as necessary.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED