Part-Time Temporary Office Support Specialist - Front Desk / Especialista en apoyo de oficina

Le Sueur County • Le Sueur County, MN

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About The Position

Le Sueur County Human Services has a part-time temporary opening for an Office Support Specialist - Front Desk. The role provides administrative support to Human Services staff and operations, along with related duties as assigned. Work is performed under the moderate supervision of the unit Supervisor.

The position assists the public in person and by telephone, provides information and directs inquiries to the appropriate staff, and processes and screens applicants according to program guidelines, including for expedited services. It also performs clerical and records-management work, such as maintaining calendars and supply inventories, data entry, handling mail and payments, filing, ordering supplies, and scanning and indexing documents. Conversational Spanish may be used for client services as able.

Requirements

• High school diploma or GED and minimal experience in a clerical support role, or an equivalent combination of education and experience.
• Valid driver's license in the State of Minnesota.

Nice To Haves

• Bilingual proficiency in English and Spanish.

Responsibilities

• Assist the public through face-to-face and telephone contact, provide information, and direct inquiries to appropriate staff.
• Process applicants within program guidelines and screen applicants, including for expedited services; arrange appointments as needed.
• Maintain and compile inventories of supplies and forms.
• Perform clerical tasks, including maintaining calendars, printing, data entry, processing fax and copy requests, preparing mailings, accepting payments, handling incoming and outgoing mail, backing up other clerical staff, filing, and ordering office supplies.
• Scan and index documents and incoming mail in the Electronic Document Management System.
• Complete Public Assistance Verification Request Forms.
• Provide conversational Spanish for client services as able.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED