Office Support Associate - Department of Chemical & Biomolecular Engineering (College of LAS)

University of Illinois Urbana-Champaign•Urbana, IL

2d•$39,160•Hybrid

About The Position

To provide office support in the Department of Chemical and Biomolecular Engineering. This position will independently perform a broad range of administrative and operational duties in support of the department's business functions and daily operations.

Requirements

High school diploma or equivalent.
Any one or combination totaling eighteen (18) months from the categories below: A.College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate’s Degree (60 semester hours) equals eighteen months (18 months) B.Work experience performing office/clerical activities, including the use of computer systems.

Nice To Haves

Ability to communicate effectively with others.
Ability to professionally interact with internal and external constituents, including students, faculty, staff, and parents.
Commitment to creating an inclusive environment.
Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
Ability to effectively multi-task and stay organized.
Effective time management skills.
Ability to maintain confidentiality in all business matters.
Working knowledge of grammar, spelling, and punctuation.
Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.
Ability to acquire knowledge of various computer software systems.

Responsibilities

Assists with coordination and completion of travel arrangements for the department, faculty, and laboratory groups; prepares, processes, and reconciles associated purchases, travel reimbursements, expense reports, and related financial transactions, ensuring compliance with applicable policies and procedures.
Assists in administrative support for departmental purchasing processes, including sourcing laboratory and office supplies, obtaining quotes and cost comparisons, processing purchases, and maintaining related procurement documentation.
Assists with departmental records retention in accordance with established procedures.
Monitors and maintains departmental copiers and related equipment to ensure proper functionality and performs copying, scanning, and document management activities.
Coordinates the checkout, return, and tracking of departmental keys and equipment.
Reports facility repair and maintenance needs to the appropriate personnel and follows up as needed to ensure timely resolution.
Monitors the department's student computer labs and reports issues to the appropriate personnel.
Performs other duties and projects as assigned.
Welcomes and directs visitors, answers telephone inquiries, and responds to routine questions, requests, and concerns in a professional and courteous manner.
Assists with administrative and departmental calendar management including but not limited to room reservations and facility requests for the department.
Maintains current knowledge of departmental events, programs, and activities to provide accurate information and timely responses to routine inquiries, and assists with the planning, organization, and coordination of these events.
Demonstrates proficiency in using WebTools to create, update, and maintain calendars, electronic forms to support departmental communication and administrative processes.
Assists with administrative and operational support including but not limited to preparing and organizing instructional materials, educational resources, correspondence, reports, and other related materials.
Sorts and distributes mail to proper department mailboxes.
Maintains a position-specific procedures job manual and updates process and procedures as needed.
Provides general office support to the department's Student Services Office.