Office Support Assistant
About The Position
The Office Support Assistant provides administrative and operational support to the Human Resources team, senior leadership, and departments across the organization. This role serves as a key point of contact for employees, visitors, vendors, and customers while ensuring efficient office operations and a polished, professional workplace environment. The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, professionalism in all interactions, and the ability to handle confidential information with discretion. Success in this role requires initiative, sound judgment, and the ability to manage multiple priorities in a fastâpaced manufacturing environment.
Requirements
- Experience as an Administrative Assistant or receptionist with additional office support duties required.
- Working knowledge of office procedures and administrative best practices.
- Demonstrated experience handling confidential information with discretion.
- Proficiency with Microsoft Office 365 (Excel, Word, Outlook, Teams, SharePoint).
- Strong written and verbal communication skills, including the ability to produce professional business correspondence.
- Strong problemâsolving and analytical skills with sound judgment.
- Communicates clearly, professionally, and effectively with individuals and groups.
- Models professionalism in appearance, communication, and conduct.
- Maintains a positive, serviceâoriented attitude and supports a respectful workplace culture.
- Builds strong working relationships with employees, customers, and visitors.
- Demonstrates excellent organizational skills and meticulous attention to detail.
- Effectively manages shifting priorities in a fastâpaced environment.
- Works collaboratively within a team while also taking initiative and working independently.
- Selfâmotivated and committed to meeting deadlines with minimal supervision.
- Ability to sit for extended periods while performing computerâbased work.
- Ability to stand and walk throughout the facility to interact with employees and support operations.
- Ability to occasionally lift and carry up to 30 lbs.
- Sufficient mobility and dexterity to lift, reach, carry, push, and pull office and HRârelated materials.
- Ability to read detailed documents and spreadsheets and communicate information clearly in person and electronically.
Nice To Haves
- Experience in a manufacturing environment preferred.
Responsibilities
- Serve as the first point of contact for guests, vendors, and customers, ensuring a welcoming and professional experience.
- Create and manage calendar invitations for meetings and customer visits.
- Coordinate temporary staffing needs with external agencies and manage arrival/departure of onsite temporary workers.
- Coordinate conference room scheduling, setup, catering, and meeting logistics.
- Maintain clean, organized, and professional office common areas, including the lobby and conference rooms.
- Manage inventory and ordering of general office supplies.
- Receive and distribute daily mail and incoming materials.
- Clean, stock, and distribute safety glasses and related supplies.
- Assist with planning and participating in employee engagement activities and company events.
- Maintain strict confidentiality and use discretion when handling employee and company information.
- Create, review, and post content to the company intranet to support timely and accurate internal communication.
- Assist with special projects and crossâfunctional initiatives as assigned.
Benefits
- A positive, teamâoriented culture
- Meaningful work that contributes to organizational success
- Opportunities for professional development and skill-building
- A stable, growing company in the manufacturing industry
- A workplace where professionalism and respect are foundational expectations.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
