Office Support Assistant - University of Illinois Extension

University of Illinois Urbana-Champaign•Salem, IL

1d•Onsite

About The Position

University of Illinois Extension is seeking an Office Support Assistant to provide clerical support to the Extension office under the direct supervision of the County Director. This role is crucial in maintaining the smooth operation of the office and supporting educational programming. The University of Illinois Extension has a long history of connecting citizens with the university through educational programs aimed at improving lives in Illinois and beyond. This position is part of a vibrant community at a leading research institution dedicated to transforming lives through knowledge and innovation.

Requirements

High school diploma or equivalent.
Six (6) months of college coursework in any curriculum OR six (6) months of work experience performing office/clerical activities, including use of computer systems.
Capacity to communicate with a wide variety of people.
Ability to meet the public with a pleasant, composed, and cordial manner, clearly and concisely.
Skill in working independently, while positively contributing as part of a professional office team.
Computer proficiency including Microsoft Office Suite.

Nice To Haves

Clerical and office environment experience.

Responsibilities

Serve as primary staff to open and close the unit offices.
Serve as first point of contact for the office by answering telephone calls and assisting walk-in clients.
Assist in gathering, opening, and distributing mail to staff.
Assist County Director, Office Manager, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies, and assisting with room reservations.
Maintain all county mailing and email lists.
Assist volunteer groups with clerical needs as directed by staff.
Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Manager.
Replenish funds in postage meter and manage postal systems.
Solicit and handle donations including updating the database, preparing deposits, and generating receipts.
Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices.
Perform additional fiscal duties as requested by the County Director and Unit Office Manager.
Perform other duties as assigned.
Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work.