Office Support – Admin II

Opto-Knowledge Systems • Torrance, CA

1d

About The Position

About OKSI For over 30 years, OKSI has built electro-optical and infrared sensing systems for GPS-denied navigation, target detection, terminal guidance, and multispectral imaging across air, ground, and space platforms — pairing custom EO/IR hardware with AI/ML autonomy software. The Role We're looking for a self-directed team member who can independently manage purchase order processing, purchase requisition support, and vendor coordination with minimal supervision. This role serves as a go-to resource for purchasing processes and supports both corporate operations and contract-specific needs through accurate procurement and cross-functional coordination. Success here calls for strong judgment, initiative, and the organizational skills to keep things moving in a fast-paced environment.

Requirements

• Advanced proficiency in Odoo (or similar ERP/accounting software — QuickBooks, NetSuite, SAP, Unanet) and Microsoft Office, especially Excel (formulas, pivot tables, reporting)
• Demonstrated ability to troubleshoot common ERP issues and guide others in system use
• Advanced clerical and analytical skills, with the ability to identify process inefficiencies and recommend improvements
• Proven ability to manage vendor relationships and support contract compliance
• Strong cross-functional collaboration skills
• Excellent verbal and written communication skills
• Associate's degree in Business Administration, Accounting, or related field preferred; equivalent combination of education and 2+ years of relevant experience considered

Responsibilities

• Independently prepare, review, and process purchase orders for supplies, materials, and services; serve as a resource for staff on purchasing procedures and PO requirements
• Support the purchase requisition process end to end — reviewing requests, routing for approval, and ensuring accuracy and compliance before conversion to PO
• Ensure compliance with company and contract requirements; identify cost-saving opportunities; manage order submissions and approvals in Odoo
• May assist with vendor sourcing and evaluation
• Monitor and manage restocking of office supplies and related items; maintain accurate purchasing records (quantities, costs, order status); prepare and submit reports to finance and other departments as needed; flag trends or discrepancies
• Draft and prepare purchasing-related documents and correspondence with greater independence; maintain and improve digital filing systems for procurement records
• Serve as an informal resource for junior staff on PO/PR processes

Benefits

• Medical, dental, vision fully paid
• 3 weeks vacation
• Automatic company contribution to 401K – 5% of earned wages (no matching required)
• Educational assistance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree