Office Supervisor - TB and STD Clinic - Health Department

Salt Lake County•Salt Lake City, UT

1d•Onsite

About The Position

Provides administrative support for division leadership. Supervises administrative support staff and oversees special projects. This Office Supervisor will be responsible for managing both the STD and TB front desk offices. We prefer candidates who are fluent in both Spanish and English. This position requires cultural sensitivity and the ability to work with diverse populations. We are seeking an individual who can lead effectively, multitask, learn quickly, stay highly organized, be flexible, and complete tasks efficiently and on time.

Requirements

Four (4) years of closely related experience; OR an equivalent combination of related education and experience.
A valid Driver’s License accepted by the State of Utah is required at the time of hire.
A valid Driver’s License issued by the State of Utah must be obtained within six (6) months of hire to operate a County vehicle.
Successful applicant must pass a required background check through fingerprinting and enrollment in the continuous RAP Back (Record of Arrest and Prosecution Back) program.
Must receive the Tdap (Tetanus, Diphtheria, and Acellular Pertussis) vaccine before beginning employment or provide a copy of their immunization record prior to starting employment.
Upon hire, a two-step Tuberculosis skin test will be required. The first will need to be placed prior to starting employment.
Knowledge of supervisory techniques.
Knowledge of County policies and procedures.
Knowledge of advanced word processing and spreadsheet software applications.
Knowledge of record and report preparation, maintenance, archiving, and filing.
Knowledge of computer software related to job-specific duties.
Knowledge of business English and mathematics.
Knowledge of basic accounting principles.
Knowledge of professional telephone and customer service etiquette.
Knowledge of effective planning and decision-making techniques.
Ability to prepare various documents and forms.
Ability to maintain accuracy and organization in recordkeeping.
Ability to work both independently and in a team environment.
Ability to supervise and mentor staff.
Ability to communicate effectively verbally and in writing.
Ability to exercise discretion and confidentiality.
Ability to organize workloads and prioritize tasks to adhere to deadlines.
Ability to interpret and apply policies and procedures.
Ability to follow verbal and written procedures and instructions.
Ability to operate standard office equipment.

Nice To Haves

Preference may be given to applicants who are bilingual in English and Spanish.
Fluent in both Spanish and English.
Cultural sensitivity and the ability to work with diverse populations.
Ability to lead effectively, multitask, learn quickly, stay highly organized, be flexible, and complete tasks efficiently and on time.

Responsibilities

Provides support and training to division-wide support staff on various topics.
Supervises staff, which includes hiring, orienting, training, assigning, and reviewing work performance, annual work performance appraisals, and discipline.
Creates, maintains, and organizes reports, responds to correspondence, and provides program support.
Provides customer service by answering phones, greeting visitors, relaying messages, and distributing forms, documentation, and information.
Collects, researches, analyzes, and organizes materials and information for special projects and reports.
May process GRAMA Records Requests and supervise the archiving of division records.
May prepare and maintain reports and financial records.
May supervise personnel action workflow and payroll coordination functions.
May process travel to include completing the initial travel request forms and, where appropriate, making hotel reservations, airline reservations, and car rental reservations.
May monitor and coordinate building and office equipment maintenance.

Benefits

12 Holidays
up to 24 vacation days
12 sick days
one personal day every year
Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
Medical coverage including a 100% county paid premium option
Dental and Vision coverage including coverage for adult designees
Health Savings account with a county contribution up to $1200/year
Flexible Spending Account
100% county-paid Long-Term Disability and Short-Term Disability option
Professional Development including professional membership fees paid
Tuition Reimbursement
Onsite medical clinic and gym
pet insurance
auto and home insurance
discounts at County facilities