Office Supervisor (Receiving Department)

Joliet Staffing•Minooka, IL

11d•Onsite

About The Position

Joliet Staffing is hiring a Receiving Office Supervisor for a leading food distribution center in Minooka, IL. We are seeking an organized and detail-oriented professional to oversee the administrative operations of the Receiving Department. This role is responsible for supervising office staff, ensuring accurate documentation, coordinating inbound shipments, and supporting efficient warehouse receiving operations in a fast-paced food distribution environment.

Requirements

High school diploma or GED required.
Minimum of 2-3 years of supervisory experience in warehouse administration, receiving, logistics, or distribution.
Strong leadership and team management skills.
Excellent organizational and multitasking abilities.
High attention to detail and accuracy.
Strong analytical and problem-solving skills.
Excellent verbal and written communication skills.
Ability to prioritize tasks and meet deadlines in a fast-paced environment.
Ability to work collaboratively with multiple departments.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Experience using Warehouse Management Systems (WMS).
Ability to sit, stand, and walk for extended periods.
Occasionally lift and move up to 25 pounds.
Ability to work in both office and warehouse environments.
Ability to occasionally walk throughout the warehouse to support receiving operations.

Nice To Haves

Associate's degree in Business Administration, Supply Chain, Logistics, or a related field preferred.
Experience in a food distribution or food manufacturing environment preferred.
Previous experience supervising office or administrative personnel preferred.
Experience with ERP systems, inventory software, and data entry applications preferred.
Strong computer and reporting skills.

Responsibilities

Supervise the daily operations of the Receiving Office and provide leadership to office staff.
Oversee the processing of inbound shipment documentation, bills of lading, packing slips, purchase orders, and receiving records.
Ensure accurate and timely data entry into the Warehouse Management System (WMS).
Coordinate with Receiving, Inventory Control, Transportation, Purchasing, and Warehouse Operations to ensure efficient inbound product flow.
Review receiving documentation for accuracy and resolve discrepancies with vendors and carriers.
Monitor inbound schedules and communicate shipment updates to internal departments.
Maintain accurate inventory records and assist with inventory reconciliation.
Prepare and distribute receiving reports, productivity metrics, and operational documentation.
Train, coach, and develop receiving office associates on company procedures and systems.
Schedule employee work assignments, monitor attendance, and conduct performance evaluations.
Ensure compliance with company policies, food safety regulations, and documentation requirements.
Support inventory audits, cycle counts, and internal quality reviews.
Identify opportunities to improve administrative processes and operational efficiency.
Provide excellent customer service to internal departments, vendors, and transportation partners.
Perform additional administrative duties and special projects as assigned.