Office Supervisor

Heidelberg Materials • Edmonton, AB

5d • CA$78,070 - CA$104,077 • Onsite

About The Position

The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

Requirements

• Post-secondary administrative training
• 4-5 years previous "executive level" administrative experience
• Advanced knowledge of MS Word, Excel, PowerPoint, Outlook and Concur required
• 2-3 years of proven experience preparing and analyzing financial reports
• Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the company
• A proven track record meeting work deadlines and working collaboratively as part of a team
• Ability to effectively respond to questions from all levels within the company and third parties

Nice To Haves

• Previous Executive Assistance experience in a corporate setting will be an asset

Responsibilities

• Administrative assistance to VP, including conference calls, video teleconferences; manage VP's calendars, and electronic phone messages
• Coordinate travel schedules and make necessary arrangements
• Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable among various locations
• Prepare correspondence including memos, letters, reports, statistical summaries and minutes
• Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements including organization of events
• Prepare information for various executive level presentations and communications
• Office management, including overseeing receptionist function and phone services
• Manage the office building requirements and general functionality
• Provide support to all areas of management within the office
• Manage and provide backup to Reception on an as-needed basis
• Communicate as required with corporate staff functions, regional personnel at all levels and external stakeholders
• Perform other duties and special projects as assigned or directed

Benefits

• Competitive base salary: $78,070 - $104,077
• Industry leading benefits package, including health, dental, and wellness
• Pension plan with an automatic company contribution as well as matching contributions and RRSP options
• Opportunities for training, development, career growth within a global organization

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: Associate degree