Office Specialist, Bus Operations Santa Ana Admin

OCTA•Santa Ana, CA

1d•Onsite

About The Position

Under general supervision, the Office Specialist provides a broad range of technical and administrative support to base management, Coach Operators, and operational staff. This role supports daily office functions, coordinates key activities, and helps ensure compliance, communication, and efficient operations within OCTA’s Bus Operations environment. This is a non-exempt position at salary grade 145; Min – $26.20 | Mid – $31.30 | Max – $36.39/hour. The starting salary will be within the established range based on qualifications. This posting will remain open until a candidate is selected.

Requirements

High school diploma or equivalent
Minimum of three years of clerical or administrative experience
Strong organizational and multitasking skills
Attention to detail and accuracy in handling documents and data
Effective written and verbal communication skills
Ability to work in a fast-paced, team-oriented environment
Proficiency in Microsoft Office and general office systems

Nice To Haves

Public transportation experience preferred
Experience with ACORS or similar systems is a plus

Responsibilities

Provide administrative and clerical support to base management and operations staff
Collect and compile data for reports, special projects, and budget tracking
Process financial documents including requisitions, expense reports, and travel requests
Coordinate meetings, training sessions, and division events
Schedule Coach Operators for required training and maintain compliance records
Monitor DMV records to ensure certification requirements are met
Review and proof documents for accuracy and adherence to policies
Assist Coach Operators with payroll, vacation scheduling, bids, and certification issues
Maintain office records, filing systems, and purchasing card transactions
Support budget coordination and monitor expenditures
Maintain and update office systems, procedures, and software tools