Office Specialist I - Maine State Prison, Warren.

State of Maine • Warren, ME

5d • Onsite

About The Position

The Department of Corrections has a current vacancy for an Office Specialist I, located at Maine State Prison, Warren ME. This position is open to current Maine DOC personnel and all outside applicants. This is advanced office and administrative support work aiding the Department of Corrections requiring advanced office and administrative support services, a proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions. Responsibilities require using independent judgment, initiative and discretion to make determinations on varied matters.

Requirements

• Microsoft Office software suite including Word, Excel, PowerPoint and Outlook.
• A working knowledge of the principles, practices, and equipment related to quality control of data input and output.
• Ability to verify, code, compute, and/or reconcile data on standard documents.
• Conduct research, gather Information, and analyze results to reach a conclusion.
• Interact with all levels of management and employees.
• Create and maintain spreadsheets, charts, tables and reports
• Plans and organizes tasks and work responsibilities to achieve objectives.
• Sets priorities.
• Schedules activities.
• Allocates and uses resources properly.
• Expresses ideas effectively.
• Organizes and delivers information appropriately.
• Shares complete and accurate information.
• Maintains confidentiality.
• Adheres to organizational policies and procedures.
• Meets own commitments.
• Takes personal responsibility for job performance.
• Completes work in a timely and consistent manner.
• Sticks to commitments.
• Analyzes problem by gathering and organizing all relevant Information.
• Identifies cause and effect relationships.
• Comes up with appropriate solutions.
• Uses sound judgment to make good decisions based on information gathered and analyzed.
• Considers all pertinent facts and alternatives before deciding on the most appropriate action.
• Commits to decision.
• Use applicable computer programs.
• Interacts with people effectively.
• Able and willing to share and receive information.
• Co-operates within the group and across groups.
• Supports group decisions.
• Puts group goals ahead of own goals.
• Displays energy and enthusiasm in approaching the Job.
• Commits to putting in additional effort.
• Maintains high level of productivity.
• Self-directed.
• Listens actively.
• Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills, and 2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters.
• All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I and Office Associate II.

Nice To Haves

• Preference will be given to those candidates who can adjust to quickly changing priorities, while maintaining accuracy and confidentiality.
• Preference will be given to those candidates who have exceptional communication skills and interpersonal skills.
• Preference will be given to those candidates with strong organizational skills, including electronic file organization.

Responsibilities

• Maintaining electronic and paper filing systems.
• Preparing documents for distribution.
• Scheduling meetings and maintaining electronic schedules.
• Preparing and sending regular correspondence to internal and external stakeholders.
• Meeting and providing information to current and new employees.
• Compiles information and prepares reports for management.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave
• Health Insurance Coverage (State of Maine pays 85%-100% of employee-only premiums)
• Health Insurance Premium Credit (Participation decreases employee-only premiums by 5%)
• Dental Insurance (State of Maine pays 100% of employee-only dental premiums)
• Retirement Plan (Maine Public Employees Retirement System - MainePERS)
• Gym Membership Reimbursement (up to $40 per month)
• Health and Dependent Care Flexible Spending Accounts
• Public Service Student Loan Forgiveness
• Living Resources Program (employee assistance program)
• Four weeks of fully paid parental leave
• Voluntary Deferred Compensation (MaineSaves 457(b) account)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed