Office Specialist I - Administrative Assistant

State of Maine•Augusta, GA

6d•Onsite

About The Position

The State Board of Nursing protects the health, safety and welfare of Maine citizens through the licensing and regulation of advanced practice registered nurses (APRN), registered professional nurses (RN) and licensed practical nurses (LPN). The Board is looking for a motivated, detail-oriented candidate to help fulfill its mission by providing office and administrative support. The Maine Department of Professional and Financial Regulation State Board of Nursing (“Board”) seeks an Office Specialist I.

Requirements

Knowledge of applicable agency laws, rules, regulations, policies and procedure
Ability to analyze problems, reach logical conclusions and make sound decisions
Ability to oversee and maintain inventory/supplies
Proficient knowledge of modern office practices to perform advanced administrative support tasks requiring specialized skills
Ability to use independent judgment, initiative, and discretion to make determinations on varied matters
Competency in office related software, including Word, Excel, Access, and ALMS
Competency in website management and updates
Effective communication with staff, licensees and the public at large
Writing clearly and effectively
Attention to detail

Responsibilities

Oversee agency record retention program
Post to, amend, and/or update web pages using established content and knowledge of modern office software
Determine and requisition inventory/supplies
Prepare Board meeting minutes
Assists with Freedom of Access Act request
Input data into the automated licensing management system and review information from electronic information systems
Make recommendations for operational improvements, research, compile and analyze complex information to draw conclusions and or make recommendations
Other duties as determined by the Executive Director