Office Specialist 2 | Salem
About The Position
This position serves in a support role for the unit's interdisciplinary team, as well as other operations, under the direction of the Unit Administrator. This position requires frequent contact with patients on the unit(s). These operations include frequent movement across the hospital campus to meet patient and the units business needs as outlined in the description of duties below. The OS2 maintains primary responsibility for acquisition and disbursement of patient funds, maintenance of unit manuals/records/files and coordination of patient appointments; this occurs in collaboration with various departments such as, but not limited to, legal affairs to coordinate hearings and medical clinic staff for medical appointments.
Requirements
- Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents
- An associate degree in any field
- An equivalent combination of education and experience
Nice To Haves
- Valid Driver's License and good driving record
- LEDS certified or able to get certified within 3 months of hire date
- Experience prioritizing tasks and managing competing deadlines
- Experience communicating clearly with staff, providers, patients, and external partners
- Experience ensuring documents, packets, records, and requests are completed correctly; handling patient property accurately; maintaining updated unit information
- Experience working closely with interdisciplinary teams, assisting multiple roles, supporting other units when needed
- Experience in preparing documents, scheduling appointments, managing phones, mail, office equipment, forms, spreadsheets, and general office tasks
- Experience identifying issues, submitting work orders, requisitioning supplies
- Experience maintaining professionalism in handling sensitive information, legal documents, and patient-related materials
- Flexible in taking on varied duties, learning specialized tasks (e.g., SPOTS card use), and assisting with new or unexpected responsibilities
Responsibilities
- Acquisition and disbursement of patient funds
- Maintenance of unit manuals/records/files
- Coordination of patient appointments
- Collaboration with various departments such as legal affairs and medical clinic staff
- Frequent movement across the hospital campus
- Preparing documents
- Scheduling appointments
- Managing phones, mail, office equipment, forms, spreadsheets, and general office tasks
- Identifying issues
- Submitting work orders
- Requisitioning supplies
Benefits
- Excellent, low-cost medical, vision, and dental coverage for you and your family
- Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare
- Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month
- Potential eligibility for the Public Service Loan Forgiveness Program
- Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP)
- Training and development opportunities to grow your career with the State of Oregon
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
