Office Services Supervisor

Suffolk Construction•Boston, MA

10d•Onsite

About The Position

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR’s list of “Top CM-at-Risk Contractors.” For more information, visit www.suffolk.com and follow Suffolk on Facebook , Twitter , LinkedIn , YouTube , and Instagram . At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That’s why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, click here .

Requirements

Excellent communication and customer service skills
Attention to detail
Ability to work independently and as part of a team
Resourceful, flexible, and enthusiastic with excellent follow-through skills
Graduation from high school and (7) years of work experience in office services or any equivalent combination of experience and training which provides the required knowledge, skills and abilities of a supervisor .
Basic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).
Requires a valid driver’s license and a registered vehicle
Ability to successfully complete OSHA 10 hours and CPR / First Aid certification upon hiring
Ability to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries

Responsibilities

Supervise Reception Mailroom staff.
Greet visitors at the front desk, answer phone calls, and manage courier services.
Keep office areas organized and well-stocked, including print/copy rooms, kitchenettes, and common spaces.
Inspect and maintain kitchenette equipment to ensure it is in good working order.
Process incoming and outgoing mail, operate postage machines, and prepare shipments.
Assist with new hire setups, office relocations, and manage office supplies and business card orders.
Collaborate with the Facilities staff to maintain clean and well-kept property.
Set up and break down meetings and events, occasionally working evening hours as needed.
Ensure the set-up and appearance of exterior common areas are maintained.
Oversees Vendor Accounts Iron Mountain shredding and storage WB Mason Office Supplies Invoicing for FedEx, UPS, and USPS Accounts First Aid and Defibrillator Account
Interact with clients, visitors, vendors, and all departments with the company