Office Services Specialist

DHRM•Richmond, VA

1d•Onsite

About The Position

The Office Services Specialist position is an excellent opportunity for a motivated, customer-focused professional who enjoys being at the center of a dynamic and mission-driven team. In this role, you will make a meaningful impact by supporting the daily operations of the office, ensuring staff have the resources they need to succeed, and providing exceptional service to colleagues, partners, and the public. You will play a vital role in creating a welcoming and professional environment while contributing to the agency's mission of serving the Commonwealth. This is a restricted position, which is solely funded by the Emerging Contaminants in Small and Disadvantaged Communities (EC-SDC) for September 2026 period ending 2027-06-30. The availability of funding is scheduled for review annually and periodically thereafter. Continued employment is contingent on the continued availability of funds. Wage employees serve at the will and pleasure of the appointing authority. Continuing employment is based on available funding and business need. Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc. Wage employees are paid only for the hours they actually work. Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 – April 30 of the following year (the Standard Measurement Period). Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun. Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only. If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee. Continuing employment is based on available funding and business need.

Requirements

Knowledge of office and administrative principles and practices
Working knowledge of word processing and spreadsheet software applications
Ability to interpret and follow established procedures and guidelines
Ability to communicate effectively with internal and external customers, verbally and in writing
Considerable skill in the operation of standard office equipment

Nice To Haves

Experience working in a professional office environment
Experience using Microsoft Office applications, including Word, Excel, Outlook, and Teams.
Experience with database entry and maintaining accurate records