Office Services Coordinator

Vista Equity Partners•New York, NY

61d•$75,000 - $95,000•Onsite

About The Position

The Office Services Coordinator will be responsible for providing day-to-day support to the office, including, but not limited to the maintenance of all common areas and equipment, mail distribution, back up Reception coverage, and working closely with the Office Manager to oversee facility operations and maintenance of the office space. This role is also responsible for providing administrative support to Analysts and Associates through travel, expenses, and light calendar management. This position requires an individual who is highly organized, able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes "no task is too small." The Office Services Coordinator is a visible role, which requires someone to be in office five days a week and comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors. This role is based in New York, NY and is for an immediate start.

Requirements

3+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus
Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating
Strong attention to detail, follow-up and excellent organizational skills
Ability to treat sensitive and confidential information with appropriate discretion
Strong sense of urgency, adaptability, flexibility and resourcefulness
Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines
Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus
Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills
Occasional after-hours work may be required
Bachelor's degree preferred

Responsibilities

Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team in the office setting
Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations
Manage facility operations in partnership with the Office Manager
Prepare expense reports utilizing Concur
Book travel for executives

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