Office Services Clerk

State of Maryland • Harford, MD

8d

About The Position

This is a position Specific Recruitment for the State Department of Assessments and Taxation, Real Property Division, Harford County Assessments Office. GRADE ASTD8 LOCATION OF POSITION Maryland Department of Assessments and Taxation Harford County Assessment Office 2 South Bond Street, Suite 400 Bel Air, MD. 21014 Main Purpose of Job To perform various clerical functions in an assessment office which include, but are not limited to, reviewing, verifying and interpreting information for determining and resolving problems.

Requirements

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: One year of experience performing clerical duties.
• Candidates may substitute 30 credit hours of education at an accredited college or university for one year of the required experience.
• Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

Nice To Haves

• Experience using Microsoft Office and entering data into a database system.
• Experience using a Multi-line phone system.
• Experience working with the public via telephone and in person.
• Experience performing mathematical computations including calculating percentages

Responsibilities

• Performs a variety of clerical functions in an assessment office, including but not limited to reviewing, verifying, and interpreting information to determine and resolve problems related to property assessments.
• Interacts with the general public, both in person and by telephone, to respond to inquiries regarding the assessment process, property values, general office procedures, personal property, and the Homeowner’s Tax Credit.
• Inputs a variety of data into the mainframe system to update and maintain real property records.
• Reviews and verifies data for accuracy and compliance with established policies and procedures prior to entry.
• Creates new property accounts and determines the accuracy of legal descriptions.
• Adjusts parent accounts to reflect new legal descriptions resulting from split transfers, combinations of accounts, and plats, in accordance with established office procedures.
• Types and distributes a variety of forms, correspondence, and reports in accordance with established office procedures.
• Reviews, verifies, interprets, and processes deeds and other legal documents to reflect changes in ownership and property descriptions.
• Determines, based on deed information, whether the correct property is being transferred by matching the legal description on the mainframe system with the legal description contained in the deed.
• Determines whether the transfer represents a full transfer or a split account.
• Files and maintains assessment-related documents in an organized manner in accordance with established office procedures and records retention requirements.
• Performs other related duties as required.

Benefits

• health insurance, dental, and vision plans offered at a low cost
• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave - ten (10) days of accumulated annual leave per year.
• Sick Leave - fifteen (15) days of accumulated sick leave per year.
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays - State employees also celebrate at least twelve (12) holidays per year.
• Pension - State employees earn credit towards a retirement pension.
• Student Loan Forgiveness - Employees with the State of Maryland are eligible to participate in the Federal Public Service Loan Forgiveness Program
• Free Mass Transit Benefit- Permanent State employees are entitled to use the Baltimore Light Rail, the Baltimore Metro Subway, the Baltimore Bus Service

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees