Office Services Associate

Opensity Solutions•Washington Dc, DC

3d•$21 - $24•Onsite

About The Position

We seek an Office Services Assistant to manage hospitality, facility support, and logistics for a fast-paced law firm environment. This role is central to client-facing operations and requires precision, responsiveness, and attention to detail.

Requirements

High school diploma or equivalent
1+ years of hospitality, office support, or facilities experience preferred
Strong organizational and time management skills
Ability to work independently and respond quickly to requests
Professional demeanor and communication
Ability to lift or move 40 lbs. or greater
Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
Ability to walk, bend, kneel, stand or sit for an extended period of time

Nice To Haves

Detail-oriented
Proactive problem-solving
Client-focused mindset
Reliable and punctual
Ability to maintain confidentiality
Calm under pressure

Responsibilities

Elevated Concierge Style Hospitality & Client Support: Greet visitors and clients with professionalism; manage reception desk coverage as needed; coordinate beverages, refreshments, and amenities for meetings and events; ensure conference rooms meet client expectations.
Pantry & Kitchenette Management: Maintain inventory of pantry stock, coffee, supplies, and kitchenette equipment; organize and clean refrigerators, counters, and storage areas daily; coordinate restocking and vendor deliveries; ensure food safety and cleanliness standards.
Conference Room Operations: Set up and break down conference rooms for meetings; stock supplies (notepads, pens, water); manage AV equipment and technology needs; ensure rooms are clean and ready before and after use; coordinate room bookings and signage.
Catering & Event Support: Coordinate with external catering vendors; receive, organize, and serve food and beverages for firm events; manage setup and cleanup; track expenses and inventory for events.
Reception Coverage: Provide backup reception support during busy periods or staff absence; manage phones, mail distribution, and visitor check-in procedures.