Office Services Assistant

AtkinsRéalis • Alexandria, VA

1d • $24 - $26 • Onsite

About The Position

We are seeking an Office Services Assistant to join our team in Alexandria, VA. This role will require to report to the office Monday through Friday. This position provides general office support to personnel at a company office. May assist with or perform mailroom duties, maintain forms and supplies in stock, and assist with office moves and meeting setup.

Requirements

• High school diploma (or equivalent); related administrative courses or training preferred.
• Two or more years of related experience is required.
• Ability to push, pull, carry and lift at least 30 Ibs, and communicate effectively in the English language.
• Local Travel may be required. If travel is required and no company vehicle is available, the use of personal vehicle may be required. The incumbent must have a valid driver’s license and a driving record that meets company policy. The vehicle must be in good working order and insured. Mileage reimbursement allowance will be available.

Nice To Haves

• Public Notary preferred.

Responsibilities

• Receives and distributes incoming mail and shipments to appropriate personnel.
• Collects, stamps and sends outgoing mail. May weigh and affix postage. May operate envelope sealing machine, stamping machine and/or postal meter. May prepare packages for shipment, sealing and affixing address labels.
• Compiles list of general supplies needed and routes for approval. Places orders after approval is received. Receives and distributes forms and supplies. Maintains necessary supplies in stock and well organized in copy rooms, supply rooms, conference rooms, and coffee stations. May coordinate maintenance of vending machines. Troubleshoots problems throughout the building.
• Arranges UPS, FedEx, or courier labels and service pickup, both local and overnight, as requested.
• Reserves meeting rooms and manages logistics – including confirming catering orders, coordinating material setup, and providing IT support as needed for internal and external meetings. At offices with no dedicated reprographics personnel, may provide reprographics support as needed. May troubleshoot reprographics equipment, troubleshoot minor issues and coordinate service for reprographics equipment. Ensures that sufficient supplies are on hand and provide reports to vendor regarding copier usage as required by lease or maintenance agreements.
• Provides other general office support as needed, such as sending faxes and assists with expense reports, travel arrangements, and meeting calendars, etc.
• Assists with office moves and furniture moves, and meeting room setup and breakdown. May assist with or do troubleshooting of building equipment problems and coordinate repairs. May move office equipment and furnishings (including furniture) and deliver to designated locations. May collect and empty recycling bins throughout the building and coordinate pickups. May perform such other assignments as the Supervisor may deem necessary from time to time.

Benefits

• AtkinsRéalis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED