Office Services Assistant

Lowenstein Sandler•Roseland, NJ

7d•Onsite

About The Position

Lowenstein Sandler is a sophisticated law firm with over 400 lawyers and 300 business services professionals across multiple US offices. We are seeking professionals for our business services group who seek a collaborative, entrepreneurial culture that prioritizes clients, colleagues, and communities. The firm is committed to career development and fostering a diverse and inclusive workplace, offering numerous programs for personal and professional growth. The Office Services Assistant will report to the Office Services Manager and be responsible for a variety of tasks within the business services group.

Requirements

2+ years of Office Services experience in a large firm/company.
High School Diploma or equivalent.
Valid driver’s license with good driving history.
1-2 years of general office, clerical experience, preferably in a law firm.
Ability to interact effectively with internal client base, always upholding a professional demeanor and demonstrating an attitude of cooperation.
Orientation to customer service and ability to work in a team environment.
Maintain a reliable attendance record.
Arrive to work in a timely manner and observe prescribed work break and meal periods.
Familiarity with and adherence to all firm policies and procedures.
Ability to read documents (hard-copy and electronic).
Ability to perform detailed work, such as entering data, filing, and distributing correspondence.
Maintain confidentiality of firm-related matters.
Ability to communicate effectively with internal client base to respond to needs, requests, and provide status updates.
Professional demeanor and appearance for internal client contact.
Flexibility with work tasks and flow due to continuous interruptions.
Lifting mail packets to put into mailcart, lift out of cart to deliver.
Carrying of mail packets to different departments.
Pushing mail cart.
Standing on feet for long periods of time to complete copy projects.
Lifting and moving heavy boxes.
Moving furniture.
Strong sensory abilities appropriate for the position.

Responsibilities

Sort and deliver incoming mail and packages.
Package and process outgoing overnight mail (FedEx, UPS, etc.) to meet client deadlines.
Maintain mail carts and mail sorter bins.
Maintain mail equipment in good working order.
Schedule outside messenger services as required.
Coordinate in-house messenger services, including daily bank/post office runs and firm-related errands.
Complete print, copy, and scan projects to meet client deadlines.
Maintain duplication equipment (copy machines, binding equipment, etc.) in working order.
Provide scanning/printing services as required.
Schedule outside copy services as required.
Participate in office and furniture set-ups/moves.
Participate in event preparation/breakdown.
Stock supply room.
Stock copy rooms and printer areas with copy paper and supplies.
Set up supplies in new attorney offices.