Shady Spring Elementary Office Secretary-10-month

BCPS • Rosedale, MD

3d • $21 - $37

About The Position

Performs comprehensive secretarial and clerical duties in support of an office or school. Performs complete word processing functions, creates and maintains filing systems, and prepares and processes office documents.

Requirements

• Possession of a high school diploma or equivalent.
• Three years of secretarial and/or clerical work experience.
• Note: Other combinations of applicable education, training, and experience that provide the knowledge, abilities, and skills necessary to perform effectively in the class may be considered.
• Knowledge of office practices and procedures.
• Knowledge of filing systems.
• Knowledge of word processing, spreadsheet, and database software applications.
• Knowledge of office equipment.
• Skill in performing secretarial and clerical duties.
• Skill in maintaining records and preparing reports.
• Skill in composing correspondence.
• Skill in applying established policies and procedures to work problems.
• Skill in taking dictation (any method.)
• Demonstrated ability to type 40 words per minute.
• Ability to establish and maintain effective working relationships with students, parents, administrators, staff, and the public.
• Ability to communicate clearly and effectively.
• Ability to appropriately maintain confidential information and records.
• Citizenship, residency or work VISA in United States required.

Responsibilities

• Performs a full range of skilled word processing functions.
• Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Composes correspondence and memos.
• Prepares specialized documents and technical reports.
• Creates documents for mass mailings.
• Produces charts, graphs, and tables.
• Designs, creates, and maintains databases, spreadsheets, rosters, and logs.
• Enters, sorts, and retrieves information in databases and spreadsheets.
• Gathers and compiles information.
• Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems.
• Receives, distributes, and files documents.
• Reviews and processes documents pertaining to office functions.
• Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail.
• Maintains office correspondence controls such as tickler files.
• Follows up on assigned responses, due dates, reviews, and signatures.
• Attends meetings and take notes.
• Arranges and coordinates appointments, conferences, and schedules.
• Reserves meeting rooms.
• Arranges for equipment, supplies, and refreshments needed.
• Answers telephone calls.
• Provides assistance and information to callers, which requires a detailed knowledge of office programs, services, and procedures.
• Receives and forwards messages to office staff.
• Receives and directs visitors to the office.
• Prepares and processes check request forms, requisitions, vouchers, and purchase orders.
• Maintains financial records.
• Monitors expenditures.
• Purchases office and instructional supplies, materials, and equipment.
• Maintains an inventory of office and instructional supplies and equipment.
• Arranges for the service and repair of facilities and equipment.
• Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes.
• Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
• Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
• Performs other duties as assigned.

Benefits

• BCPS offers a comprehensive benefits program for eligible employees including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.
• Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board approved leaves.
• All new hires will attend a benefits meeting upon hire.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED