Office Receptionist

ABM Industries•Tustin, CA

3d•$21 - $24•Onsite

About The Position

ABM Industries is seeking a highly organized, personable, and professional Receptionist to join our team. The Receptionist will be the first point of contact for visitors and will provide administrative support across the organization. This role requires welcoming visitors at the front desk, managing appointments, handling mail distribution, processing checks, responding to employee inquiries, and coordinating events. The ideal candidate will have excellent communication skills, a friendly demeanor, and the ability to multitask in a fast-paced environment. Location: 14201 Franklin Ave., Tustin, CA 92780 Hours: Monday to Friday 7:30am - 4:30pm Compensation: $21-24 per hour The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicantâs education, experience, skills, abilities, geographic location, and alignment with market data.The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicantâs education, experience, skills, abilities, geographic location, and alignment with market data. Benefits: ABM offers a comprehensive benefits package. For information about ABMâs benefits, visit Recruiting Flyer - Staff & Mgmt $21 - $24 an hour Responsibilities for Internal Candidates Welcome and greet visitors at the front desk in a warm and professional manner Manage appointment setting and maintain calendars for staff and visitors Receive, sort, and distribute daily mail and deliveries throughout the organization Process checks and handle basic financial documentation Handle employee inquiries and provide accurate information in-person, via phone, and email Set up and coordinate office events, meetings, and activities Answer, screen, and forward incoming phone calls Maintain a tidy and presentable reception area Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Perform clerical duties such as filing, photocopying, and faxing Coordinate with facility management for any repairs or maintenance issues Order office supplies and maintain inventory of stock Qualifications for Internal Candidates Spanish speaking required Experience with Microsoft Office Suite required High school diploma or equivalent; additional certification in Office Management is a plus Proven work experience as a Receptionist, Front Office Representative, or similar role Hands-on experience with office equipment (e.g., fax machines and printers) Professional attitude and appearance Solid written and verbal communication skills in both English and Spanish Ability to be resourceful and proactive when issues arise Excellent organizational skills Multitasking and time-management skills, with the ability to prioritize tasks Customer service attitude Working Conditions This position requires the ability to sit for extended periods Ability to work in a busy office environment with frequent interruptions Occasional lifting of office supplies and materials Why ABM Industries Competitive salary and benefits package Opportunities for professional development and growth A positive and inclusive work environment Application Process To apply, please submit your resume and online application Search Jobs - ABM US Careers

Requirements

Spanish speaking required
Experience with Microsoft Office Suite required
High school diploma or equivalent; additional certification in Office Management is a plus
Proven work experience as a Receptionist, Front Office Representative, or similar role
Hands-on experience with office equipment (e.g., fax machines and printers)
Professional attitude and appearance
Solid written and verbal communication skills in both English and Spanish
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Customer service attitude
This position requires the ability to sit for extended periods
Ability to work in a busy office environment with frequent interruptions
Occasional lifting of office supplies and materials

Responsibilities

Welcome and greet visitors at the front desk in a warm and professional manner
Manage appointment setting and maintain calendars for staff and visitors
Receive, sort, and distribute daily mail and deliveries throughout the organization
Process checks and handle basic financial documentation
Handle employee inquiries and provide accurate information in-person, via phone, and email
Set up and coordinate office events, meetings, and activities
Answer, screen, and forward incoming phone calls
Maintain a tidy and presentable reception area
Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
Perform clerical duties such as filing, photocopying, and faxing
Coordinate with facility management for any repairs or maintenance issues
Order office supplies and maintain inventory of stock