Office Professional D - Marion Elementary School

Ritenour School District•Saint Louis, MO

2d•Onsite

About The Position

This position involves a variety of clerical and secretarial duties requiring initiative, analysis, independent judgment, and decision-making within established policies. The role frequently requires discreet and tactful handling of sensitive and confidential material, and effective and efficient interaction with diverse publics in person and by phone. The Office Professional D will perform tasks such as receiving inquiries, providing information, assuming nurse duties when the nurse is unavailable, initiating contacts with outside agencies, organizing workloads, composing correspondence, preparing and processing forms, typing and proofreading materials, assisting with budget compilation and adjustments, entering electronic requisition orders, maintaining databases and generating reports, assisting with staff registration and travel, processing mail, establishing and maintaining files, recognizing and maintaining confidentiality of sensitive information, informing supervisors of issues, training new employees, monitoring and arranging for equipment maintenance, initiating and managing data, delegating inventory and supply ordering, operating standard office equipment, performing internet searches, and performing other related work as assigned. Regular attendance and travel to work sites within a building are required. The role involves reviewing and interpreting printed reports, preparing and maintaining written reports, providing written procedures, and communicating with departmental staff. Essential functions include the ability to sit for extended periods, view large volumes of written material via computer screen or records, and exert moderate physical force.

Requirements

High school diploma or equivalent
Five years of experience
Ability to type 55 wpm
Ability to establish and maintain positive working relationships with other employees and the public.
Knowledge of current office practices, procedures and equipment.
Knowledge of business English, spelling and arithmetic.
Knowledge of the principles of office management.
Skill in word processing accurately when composing or working from rough draft at a working rate of speed.
Skill in the application and interpretation of department policies and procedures.
Ability to understand and follow written and oral directions.
Ability to check numbers and written material for accuracy.
Ability to make arithmetic computations and tabulations accurately with reasonable speed.
Ability to maintain clerical records and to prepare reports from varied statistical and accounting information.
Ability to carry out secretarial duties independently and handle correspondence without review.
Ability to perform word processing and data entry tasks with speed and accuracy.
Ability to prioritize work to meet goals on a timely basis.
Ability to use coding and filing schemes.
Ability to independently solve problems and make decisions.
Ability to use district software packages.
Working knowledge of computer word processing systems, spreadsheet applications, Microsoft office (Word, Excel, Access, and PowerPoint) and the data base systems.
Ability to sit for extended periods of time.
Ability to view large volumes of written materials via computer screen and/or records/correspondence/documentation for extended periods of time.

Nice To Haves

Years of post-secondary education may substitute for one year of clerical experience.
At least one year of experience in a position above entry level.
Associates Degree or 60 college credits
English and Spanish speaking
Ability to instruct other clerical staff effectively.
Ability to develop, layout and implement clerical procedures from general instructions.
Ability to communicate effectively both orally and in writing.
Ability to assume leadership role in data management systems.

Responsibilities

Receives inquiries by telephone and in writing, determines purpose, provides information or refers to appropriate party.
Assumes nurse duties when nurse is not available.
Initiates contacts and transacts business with outside agencies and parties.
Assists with organizing work load in office, carries out priorities and meets deadlines.
Composes correspondence/transcribes supervisor’s notes, which may involve a specialized vocabulary.
Prepares and processes forms and correspondence within framework of established policies and procedures, and sometimes involving confidential material.
Types, prepares, edits, and proofreads in final form a variety of materials for approval by supervisor, printing, and distribution.
Assists in compiling and adjusting budget.
Enters electronic requisition orders and other entries into computer and monitors/tracks budget information on computer.
Maintains data base, generates and distributes related reports as directed.
Assists with registration, travel accommodations, and advances for staff.
Submits approved authorization and receipts for payment or reimbursement.
Maintains supervisor’s schedule of appointments and makes arrangements for meeting rooms.
Processes mail.
Establishes and maintains files.
Recognizes sensitive material and information and maintains its confidentiality.
Informs supervisor about issues and concerns, which he/she needs to know about.
Assumes leadership role in the training and instruction of new employees in the office.
Monitors and arranges for maintenance of department equipment, e.g., computers, typewriters, copiers, printers, transcribes, etc.
Initiates, organizes, manages and maintains data.
Delegates the monitoring of inventory and ordering of office supplies equipment.
Operates standard office equipment, e.g., calculator, copy machine, electric typewriter, computer, etc.
Assumes leadership role in office practice improvement team.
Performs searches and accesses information on the Internet.
Performs other related work as assigned.