Tumwater - Office Professional 3 26/27

Tumwater School District•Tumwater, WA

1d•Onsite

About The Position

The Office Professional 3 provides lead secretarial and office management support for Cascadia High School or a major school activity. The role may include registrar functions, attendance data entry and reporting, student records management, and leading office operations. Essential functions may vary. This is a continuing position scheduled for 8 hours per day, 213 days per year, following the Tumwater School District calendar, with additional days as required. The position is included in TOPA and is identified as Cascadia Lead Secretary. The listed pay rate is $31.85–$39.19, using 2025/26 rates. The position reports to the Director/Principal or designee. The job description may change as employer needs and job requirements change. The district will provide reasonable accommodations to qualified individuals with disabilities in accordance with the ADA and applicable Washington State law.

Requirements

High school diploma or equivalent.
Criminal Justice Fingerprint Clearance.
First Aid Certification.
Expert-level skills with computer applications, including Excel and MS Word.
Strong command of written and spoken English, including correct spelling, grammar, and punctuation.
Thorough knowledge of district policies and applicable state and federal laws, rules, and regulations.
Competence in financial and statistical record keeping.
Ability to perform job responsibilities independently with a high degree of confidentiality.
Ability to work effectively amid frequent interruptions and changing priorities while consistently producing accurate work.
Ability to interact positively with community members, staff, and students.
Ability to sit for prolonged periods, work independently, and understand and carry out oral and written instructions.
Physical abilities include reaching, handling, digital dexterity, talking and hearing conversation, and near and distant visual acuity or visual accommodation.
Ability to perform the essential functions of the job with or without reasonable accommodation.

Nice To Haves

Associate of Arts degree or five years of successful job-related experience is preferred.

Responsibilities

Compose, prepare, and process documents and written materials communicating information about school or district activities and procedures.
Direct and manage student supervision as needed.
Oversee substitute staffing, identify staffing needs, and develop solutions.
Evaluate situations to identify potential improvements or reduce potential problems.
Ensure compliance with district policies and applicable state and federal laws, rules, and regulations.
Provide administrative staff support and maintain calendars and schedules for appointments, activities, facility use, work orders, and meetings.
Manage building, department, and ASB budgets and maintain records as directed; process purchase orders.
Maintain funds and electronic records for fiscal and other reporting, including payroll, reconciliations, fundraisers, field trips, procurement, daily bank deposits, student fee collection, and audit reports.
Build the master schedule and prepare scheduling materials.
Prepare and maintain student records, including registrations, transcripts, enrollment and withdrawal records, transfers, schedule changes, monthly enrollment reports, diploma requests, student learning plans, meal program records, truancy and disciplinary records, grade changes, emergency information, and immunizations.
Coordinate student graduation, including ordering diplomas, caps and gowns, and creating the program.
Assist with organizing senior activities.
Oversee administrative setup, student enrollment, course assignments, and progress tracking in online curriculum platforms; use specialized software for student learning plans, HSBPs, state testing rosters and tickets, and transportation requests.
Maintain Alternative Learning Experience records, monthly student review documentation, ALE attendance, and state audit compliance files.
Coordinate administrative support for embedded community partners, participate in SST/MTSS meetings, and support building collaboration functions.
Create and maintain discipline files as needed.
Place and receive telephone calls, record messages, and assist students, teachers, and parents with attendance questions.
Manage the check-out and check-in system for Chromebooks and student textbooks.
Make sound and independent decisions and maintain positive working relationships with community members, staff, and students.
Provide basic first aid to students as needed to meet immediate health care needs.
Perform other building-generated duties as assigned.