Part-Time Office Operations Supervisor

Chicago Fire • Chicago, IL

5d • Onsite

About The Position

The Chicago Fire are seeking a dedicated Part-time Office Supervisor to join our team through the end of the year! The Part-time Office Supervisor will report directly to the Manager of People and Culture and will support key functions across office operations and employee engagement. This role requires an organized, detail-oriented, and self-motivated individual who is eager to learn and contribute to a fast-paced, dynamic environment in sports. This role will begin on August 31, 2026, and will conclude on December 18, 2026.

Requirements

• Current or prior experience with office or administrative support, preferred
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Enthusiastic, self-motivated, and a proactive problem-solver
• Must be able to maintain a high level of confidentiality
• Approachable and team-oriented, with the ability to build positive relationships across departments
• Service-minded, has an ability to create a welcoming experience for staff, guests, and visitors
• Highly proficient in Microsoft Office: Word, Excel, PowerPoint, Internet – Microsoft Office for day-to-day tasks and activities

Responsibilities

• Manage incoming and outgoing mail, packages, and deliveries, ensuring items are received, organized, and distributed in a timely manner
• Monitor shared office spaces throughout the day to ensure they remain clean, organized, stocked, and welcoming for employees and guests – including office space, conference rooms, mail room, and cafeteria
• Support with conference room setup needs, scheduling, and overall support
• Manager and execute the configuration of our newest conference room
• Proactively identify office needs throughout the day and jump in where support is needed to help maintain smooth daily office operations
• Be a point of contact for The Wrigley Building management, managing a positive relationship and supporting office requests and needs
• Support with registering building visitors in our portal and ensuring a welcoming arrival
• Ensure the kitchen and common areas are fully stocked, organized, and clean at all times
• Serve as a reliable point of support for day-to-day office requests, helping create a professional, efficient, and welcoming workplace environment
• Perform inventory on office supplies, order and re-stock the office supply closet when necessary
• Save, organize, and upload receipts to Concur on behalf of the department
• Provide additional administrative support to the People and Culture department as needed
• Lead the planning and execution of staff engagement initiatives, including employee appreciation activities, celebrations, and office events
• Assist with event logistics, including room setup, supplies, food and beverage coordination, communications, and post-event cleanup
• Help promote staff engagement activities by supporting internal communications, reminders, calendar invites, and event details
• Support employee recognition efforts by helping coordinate milestone celebrations, birthdays, anniversaries, and other staff appreciation moments
• Help analyze employee feedback and support the development of initiatives that promote employee satisfaction and retention
• Participate in organizing staff recognition programs and events

Benefits

• Skill Development: Improve key professional skills such as organization, time management, communication, and problem-solving
• Mentorship and Professional Growth: Receive guidance and feedback from seasoned Sports HR leaders who are committed to supporting your personal and professional development
• Networking Opportunities: Build valuable connections with sports professionals in the HR field and across other departments within the organization, which could open doors to future career opportunities
• Impactful Work: Contribute to meaningful projects that directly impact staff satisfaction, retention, and overall organizational success
• Official Chicago Fire FC Website

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed