Office & Operations Manager (Part-Time) - New York

Ask Locala • New York, NY

10d • Onsite

About The Position

Locala is seeking a proactive, organized, and detail-oriented Office & Operations Manager (Part-Time, 2.5 days a week) to own our workplace experience and keep our day-to-day operations running seamlessly. This role involves managing office facilities, daily logistics, compliance, hospitality, events, people operations (onboarding/offboarding), and administrative support for finance and sales. The position also includes direct management of localized logistics for the Miami Office, covering access control, infrastructure, vendor management, local compliance, and ad-hoc projects.

Requirements

• 3+ years of experience in Office Management, Workplace Operations, or a similar administrative role.
• Exceptional interpersonal and communication skills; ability to interface professionally with landlords, vendors, and executives.
• A self-starter mindset with the ability to prioritize tasks, multitask under pressure, and drive ad-hoc research projects to completion.

Nice To Haves

• Familiarity or hands-on experience with HRIS/payroll tools (ADP, Lucca, Pagga) and CRM software (Salesforce) is highly preferred.
• Proven track record of organizing engaging team events and managing hospitality budgets.

Responsibilities

• Oversee the physical office layout, furniture procurement, and inventory of office supplies.
• Coordinate all routine maintenance, emergency repairs, and daily cleaning services.
• Partner with the IT department to troubleshoot and resolve office-related technology and infrastructure issues.
• Handle all incoming/outgoing mail, courier services, and packages.
• Serve as the primary internal and external liaison for all day-to-day office matters.
• Manage workspace clearing and monitor local city notices regarding business licenses and fire inspection codes.
• Keep the fridge stocked with snacks and drinks, order team breakfasts/lunches, and ensure office plants are watered and thriving.
• Plan and execute regular team happy hours, internal bonding events, milestone celebrations, and the annual office holiday party.
• Act as the welcoming face of the company for external office guests and clients.
• Prepare personalized welcome messages and assemble new-hire swag bags.
• Provision IT access and set up accounts across corporate HRIS and payroll systems (including Lucca, Pagga, and ADP/Canada payroll).
• Seamlessly revoke system and facility access (IT accounts, badges, email, and HRIS) and manage the secure retrieval of IT equipment.
• Oversee office bill payments and accurately file operational expenses.
• Assist with ad-hoc financial admin tasks.
• Maintain data hygiene and support specific administration tasks within Salesforce.
• Coordinate building access and assigning key fobs for new local hires in the Miami Office.
• Independently manage Miami furniture purchases and logging local maintenance tickets.
• Source, vet, and pay local handymen, contractors, and service providers for the Miami Office.
• Stay on top of Miami city notices, local business licenses, and fire inspection codes.
• Conduct localized research as needed (e.g., sourcing and negotiating monthly staff parking options) for the Miami Office.

Benefits

• Medical, Dental & Vision Insurance: 100% paid for the employee-only, 80% for dependents
• 401k: With Company Match
• Paid Parental Leave
• Paid Time Off: Paid Vacation, Sick Time & Holidays
• Training & development

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: No Education Listed