Office & Operations Coordinator
About The Position
The Office & Operations Coordinator is responsible for the day-to-day coordination of office operations across locations. This role ensures a well-functioning, organized, and fully supported work environment by managing office logistics, supplies, inventory, vendor coordination, and IT equipment. This position works closely with the Director of HR & Operations and the People & Operations Coordinator to support administrative priorities, internal projects, and staff needs. The employee holding this position may be required to perform additional duties to meet the organization’s needs.
Requirements
- Associate’s degree in business administration or related field, or equivalent work experience
- 2-4 years of experience in office coordination, administration, or operations
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and meet deadlines
- Strong communication and interpersonal skills
- Ability to work independently and as part of a team
- Proficiency in Microsoft Office Suite and related systems
Nice To Haves
- nonprofit experience preferred
Responsibilities
- Manage daily office operations across all locations
- Receive, sort, and distribute incoming mail; coordinate outgoing mail and deliveries
- Maintain office, kitchen, and cleaning supply inventory; place orders as needed
- Ensure shared office spaces are clean, stocked, and functional
- Assist in coordination with janitorial staff and building management on maintenance, repairs, and office needs
- Track and manage office-related items such as keys, badges, and supplies
- Maintain inventory of all IT equipment including laptops, phones, and accessories
- Assist with coordination of new hire equipment setup and offboarding equipment return, in partnership with the People & Operations Coordinator and IT vendors
- Track equipment assignments and maintain accurate inventory records
- Submit purchase and payment requests for office and operational needs
- Track vendor invoices, receipts, and order statuses
- Maintain vendor contact lists and support coordination of services as directed by the Director of HR & Operations or People & Operations Coordinator
- Provide administrative support to the Director of HR & Operations on departmental priorities, projects, and day-to-day coordination needs
- Assist in the planning and coordination of staff meetings, trainings, and organizational events, including logistics and materials
- Support internal operations initiatives and process improvements through administrative coordination, tracking, and execution of assigned tasks
- Serve as additional point of contact for staff regarding office-related and facility needs, escalating broader operational or HR-related matters as appropriate
- Assist the People & Operations Coordinator with onboarding and offboarding logistics, including workspace setup and equipment coordination
- Maintain organization and accuracy of shared operational documents, including inventory logs, vendor records, and internal trackers
- Assist in updating and maintaining shared drive folders to ensure documents are current, accessible, and consistently organized
- Support the Director of HR & Operations in updating operational templates, forms, and administrative documents as needed
- Ensure version control of operational documents and archive outdated materials appropriately
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
Number of Employees
11-50 employees
