Office & Operations Assistant

Lede Company LLC•Beverly Hills, CA

11h•Onsite

About The Position

The Lede Company is looking for an organized, friendly and proactive Office Assistant to keep our LA office operations running smoothly. Beyond managing day-to-day office operations, the Office Assistant will play a key role in creating an exceptional workplace experience and helping to improve the systems, processes, and culture that support our team. This is an in-person position. We are looking for someone who can be on-site Mon-Fri, 9am-6pm.

Requirements

Proven experience as an office administrator, office coordinator or relevant role
Outstanding communication and interpersonal abilities
Must be proactive and responsive
Excellent organizational and leadership skills
Familiarity with office management procedures
Excellent knowledge of MS Office and office management software
Strong time-management and multitasking abilities
Experience in managing budgets and expenses
Experience in developing internal processes
Ability to maintain confidentiality of company information
Excellent attention to detail

Responsibilities

Provide high-level administrative support to the COO/President, including calendar management, meeting coordination, and file organization.
Coordinate and manage scheduling for high-level meetings with executives, clients, partners, and other external stakeholders, ensuring seamless logistics and communication.
Support the preparation of executive presentations and materials for Board meetings, company-wide meetings, leadership meetings, and other key business presentations.
Coordinate travel arrangements, including accommodations and transportation.
Prepare, track, and reconcile executive expenses in a timely and accurate manner.
Serve as the primary point of contact for the Los Angeles office, providing front desk coverage and creating a welcoming experience for visitors.
Manage incoming and outgoing mail, packages, deliveries, and general office correspondence.
Coordinate office maintenance, repairs, cleaning services, and equipment upkeep to ensure a safe and efficient work environment.
Manage relationships with office vendors, including submitting work orders, scheduling services, and overseeing on-site vendor visits.
Monitor inventory and procure office supplies, kitchen items, snacks, and other workplace essentials.
Coordinate and manage the office's weekly catered lunch program, including vendor communication, order placement, setup, serving logistics, and cleanup.
Support employee engagement and workplace culture through the coordination of office hospitality, meals, and special events.
Oversee office seating and parking logistics, including assignments, recordkeeping, access card administration, and employee support.
Ensure the office remains fully stocked, organized, and presentable throughout the day.
Coordinate meeting logistics, including conference room setup, catering, audiovisual needs, and guest accommodations for internal and external meetings.
Support employee onboarding and offboarding processes, including the distribution, collection, and tracking of company equipment and office resources.
Maintain and manage internal client management documentation and operational records.
Administer and update corporate subscription accounts, licenses, and shared system access based on business needs.
Maintain internal resources and organizational documentation, including org charts, contact directories, and client lists.
Identify opportunities to improve operational processes and develop clear documentation, procedures, and guides to support consistency and efficiency.
Partner closely with Finance, Operations, and Human Resources teams to ensure the smooth day-to-day operation of the Los Angeles office.
Provide operational and administrative support to additional company offices as needed.
Plan and coordinate company events, celebrations, and employee engagement initiatives, including holiday parties, anniversaries, and special events.