Office Operations Administrator
About The Position
GFT is seeking an Office Administrator to join their Practice or CBG Team in Mississauga. This is a part-time position (about 24 hours a week) requiring in-person attendance to their Mississauga office. GFT's Shared Services team, which includes Human Resources, Legal, Accounting & Finance, IT Services and Marketing & Communications, is essential for managing and supporting the company's global operations. Shared Services is part of a broader strategy to transform the business and improve efficiency. The support of this amazing team of professionals is the backbone of our ability to deliver infrastructure consulting and design services. This is an excellent career opportunity for an experienced, motivated Office Administrator who thrives in a collaborative team environment. The role highlights a customer-focused mindset and a passion for delivering exceptional quality and results on every project. As an Office Administrator, you will independently carry out & manage the administrative office functions providing administrative support to the Office Operations Team Lead, Office Leadership as assigned and other staff within the Mississauga, ON office, and remote sites. In addition, you will assist the Office Operations leadership with practice initiatives, key corporate policies, and procedures.
Requirements
- High school diploma required.
- 5 to 7+ years of relevant experience.
Responsibilities
- Answer and direct office main line phone calls when needed.
- Sort and distribute incoming mail and process outgoing mail.
- Order lunches and assist with staff & client meetings.
- Receive vendor, guest, client visitations (i.e., security access, parking, amenities, seating, safety).
- Coordinate and manage activities / events and help oversee the engagement & budget compliance of the Employee Engagement & Citizenship Program (EECP).
- Keep all pertinent office documentation updated (i.e., Manuals, SharePoint, Office Layout/Seating, etc.).
- Maintain office resources (i.e., workspace, furniture, supplies, office technology equipment, signage, etc.).
- Oversee the Safety Coordinator duties.
- Assist with office real estate closures, relocations & renovations.
- Perform new hire orientation and terminations for designated office(s).
- Prepare & submit office expense reports.
- Review and process vendor invoices.
- Prepare office agenda topics, attend, and document Office Leader-hosted meetings.
- Serve as primary contact with building property management on security access, parking, and work order requests (i.e., HVAC, maintenance, etc.).
- Perform other job-related duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Mid Level
Education Level
High school or GED
