Office Mgr & Admin Coordinator - FT - Day- TJUH

Jefferson Health Plans•Philadelphia, PA

2d•Onsite

About The Position

This role serves as an Office Manager and Administrative Coordinator for a full-time, day shift position. The individual will be responsible for managing complex calendars, scheduling meetings, and coordinating appointments using Outlook, Teams, and other organizational tools. They will act as a primary point of contact, managing incoming calls, emails, and correspondence, and preparing, editing, and distributing business documents. The position requires maintaining sensitive and confidential information, coordinating meetings and events, performing data entry, and managing office operations including supply ordering. Additionally, the role involves processing mail, supporting document handling, and providing general administrative support. There is a possibility of providing informal support to less experienced staff.

Requirements

High School Diploma/GED
1 year of administrative or clerical experience required.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Microsoft Teams
Strong organizational and time-management skills with the ability to prioritize competing demands
Excellent written and verbal communication skills
Demonstrated attention to detail and accuracy in work output
Professional interpersonal skills with the ability to interact effectively at all levels of the organization
Ability to handle sensitive information with discretion and maintain confidentiality
Self-motivated, dependable, and capable of working both independently and as part of a team

Responsibilities

Manages complex calendars, schedules meetings, and coordinates appointments using Outlook, Teams, and other organizational tools.
Serves as a primary point of contact by managing incoming calls, emails, and correspondence; prioritizes and routes communications appropriately.
Prepares, edits, and distributes reports, presentations, and other business documents with a high level of accuracy and professionalism.
Maintains sensitive and confidential information, including personnel records and organizational data, in accordance with established policies.
Coordinates meetings and events, including logistics, materials preparation, and follow-up activities.
Performs data entry and maintains organized electronic and physical filing systems to ensure accessibility and compliance.
Manages office operations, including monitoring and ordering supplies and supporting general administrative needs.
Processes incoming and outgoing mail and supports document handling, scanning, and recordkeeping activities.
Provides general administrative support as needed, including assisting team members and contributing to special projects.
May provide guidance or informal support to less experienced staff, as applicable.

Benefits

medical (including prescription)
supplemental insurance
dental
vision
life and AD&D insurance
short- and long-term disability
flexible spending accounts
retirement plans
tuition assistance
voluntary benefits
tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service