Office Mgmt Manager

Guidehouse•Dc, DC

7d•$74,000 - $124,000•Onsite

About The Position

The Administrative and Office Management Manager oversees administrative operations, personnel, and workflows supporting the Office of Electricity. This leadership role ensures the effective functioning of office operations, provides strategic oversight of administrative staff, and drives the development and implementation of office-wide processes, standards, and logistical coordination. The Manager serves as a senior point of contact for stakeholders, advises OE leadership on administrative operations, and ensures high‑quality service delivery across the organization. Provides senior-level oversight of office operations, ensuring consistent, efficient, and compliant administrative support across all functions, including correspondence management, records systems, calendar coordination, and document tracking. Leads, supervises, and mentors administrative and office management staff, setting priorities, assigning tasks, monitoring performance, and ensuring professional development. Develops, implements, and maintains office-wide administrative procedures, workflows, standards, and internal controls to support OE leadership and program objectives. Directs logistical planning and execution for high‑visibility meetings, conferences, and events. Oversees scheduling, room reservations, audiovisual and web‑conferencing readiness, material preparation, minutes review, and visitor access coordination (including foreign national clearance requirements). Provides managerial oversight for office logistics, including federal travel compliance, authorization and voucher processing, office relocations, supply management, and equipment maintenance. Serves as the senior liaison for facility‑related issues, ensuring escalations, service requests, and common‑area standards are addressed proactively and resolved promptly. Oversees front‑office operations, ensuring a professional and customer‑focused experience for visitors, staff, and external partners. Manages onboarding and offboarding processes, ensuring administrative staff provide appropriate systems support, training, and documentation. Maintains office handbooks, administrative policies, and organizational contact resources. Advises OE leadership on administrative trends, workflow challenges, resource needs, and process improvements, recommending solutions to strengthen office operations.

Requirements

Requires a University Degree and minimum 5 years of prior relevant experience; some roles may require graduate-level education Master’s or Doctorate degree (Relevant experience may be substituted for formal education or advanced degree)
A minimum of five (5+) years of experience providing administrative, operational, or office management support to federal, state, or local programs, including experience leading or supervising staff
Strong knowledge of DOE or other federal administrative policies, procedures, and operational requirements
Demonstrated leadership abilities, including personnel oversight, task prioritization, and performance management
Strong project management, organizational, and stakeholder coordination skills
Proficiency in Microsoft Word, PowerPoint, Excel, and standard office technologies
Strong written and verbal communication skills, including the ability to brief senior leadership
Experience managing office operations, records systems, scheduling, and process development
Ability to provide technical guidance on office software, systems, and tools
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse
Due to contract requirements, US Citizenship required
This in‑person position requires up to 5 days on‑site at the Client's office
This in‑person position is open to candidates who will reside within 50 miles of DC

Nice To Haves

Bachelor’s or Master’s degree in communications, business administration, management, or a related field
Experience supervising administrative teams or leading office‑wide operational initiatives
Experience supporting DOE programs, facility coordination, or federal administrative workflows
Experience with federal travel systems and high‑level meeting preparation
PMP or other relevant management or administrative certification

Responsibilities

Oversees administrative operations, personnel, and workflows supporting the Office of Electricity.
Ensures the effective functioning of office operations.
Provides strategic oversight of administrative staff.
Drives the development and implementation of office-wide processes, standards, and logistical coordination.
Serves as a senior point of contact for stakeholders.
Advises OE leadership on administrative operations.
Ensures high‑quality service delivery across the organization.
Provides senior-level oversight of office operations, ensuring consistent, efficient, and compliant administrative support across all functions, including correspondence management, records systems, calendar coordination, and document tracking.
Leads, supervises, and mentors administrative and office management staff, setting priorities, assigning tasks, monitoring performance, and ensuring professional development.
Develops, implements, and maintains office-wide administrative procedures, workflows, standards, and internal controls to support OE leadership and program objectives.
Directs logistical planning and execution for high‑visibility meetings, conferences, and events.
Oversees scheduling, room reservations, audiovisual and web‑conferencing readiness, material preparation, minutes review, and visitor access coordination (including foreign national clearance requirements).
Provides managerial oversight for office logistics, including federal travel compliance, authorization and voucher processing, office relocations, supply management, and equipment maintenance.
Serves as the senior liaison for facility‑related issues, ensuring escalations, service requests, and common‑area standards are addressed proactively and resolved promptly.
Oversees front‑office operations, ensuring a professional and customer‑focused experience for visitors, staff, and external partners.
Manages onboarding and offboarding processes, ensuring administrative staff provide appropriate systems support, training, and documentation.
Maintains office handbooks, administrative policies, and organizational contact resources.
Advises OE leadership on administrative trends, workflow challenges, resource needs, and process improvements, recommending solutions to strengthen office operations.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Position may be eligible for a discretionary variable incentive bonus
Parental Leave
401(k) Retirement Plan
Basic Life & Supplemental Life
Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development & Learning Opportunities
Skills Development & Certifications
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Emergency Back-Up Childcare Program