Enterprise Real Estate Mgmt - Corporate Office Manager

American National Insurance • Houston, TX

2d

About The Position

This position serves as the primary point of contact for office needs, including but not limited to welcoming and directing visitors, reserving and preparing conference rooms, and liaising with vendors.

Requirements

• High school diploma
• Two to four years of experience.
• Proficiency in MS Office Suite and other relevant software.
• Ability to work independently and collaboratively.
• Ability to troubleshoot office equipment (printers, coffee machines) and address facility issues proactively.
• Proficiency in managing multiple competing priorities in a fast-paced environment.
• Strong problem-solving and adaptability.
• Demonstrated professionalism and the requirement to maintain confidentiality.
• This position will require strong organizational, time management, multitasking abilities, and a keen eye for detail. The position will also require strong liaison abilities between building management and local services, as well as exceptional verbal and written communication skills for engaging with diverse stakeholders, including executives and external vendors.

Nice To Haves

• Administrative or related experience.
• Two plus years in office administration or coordination roles.

Responsibilities

• Greets clients/visitors, manages incoming mail and packages.
• Maintains office, kitchen, and breakroom supplies, and equipment inventory and organization. Tracks expenditures and process invoices.
• Coordinates repairs/maintenance with onsite Property Management. Liaise with downtown building management regarding repairs, maintenance, and access cards.
• Coordinates with local vendors for catering and office services.
• Manages master calendars for shared conference rooms to prevent conflicts.
• Support for administrative AVP Facilities and Corporate Director of Security.
• Serves as the primary point of contact for internal and external inquiries.
• Facilitates communication between departments and external partners.
• Supports tasks required for employee onboarding and offboarding, access requests, and desk assignments.
• Provides guidance on local attractions, public transit, and parking for visitors as needed.
• Manages visitor logs and building access passes.
• Coordinate office events, client meetings, and workshops.
• Coordinates logistics for meetings and events. Books meeting rooms, coordinates internal/external meetings, manages calendars and assists with office events and training sessions.
• Tracks applicable project timelines and deliverables as needed.
• Assists with new employee setup, including workstation preparation and facility orientation.

Benefits

• American National offers eligible employees and their families medical, dental, vision, and basic life insurance.
• Employees are able to enroll in our company’s 401k plan.
• Employees also receive annually a bank of paid time off and paid holidays.
• We aspire to see people for what they bring to our corporate culture by supporting an inclusive work environment, including an emphasis on a healthy work-life balance, development opportunities, and a casual dress code.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED