Office Manager

ClearView Healthcare Partners•New York, NY

7h•$90,000 - $120,000•Hybrid

About The Position

ClearView Healthcare Partners is seeking an Office Manager (OM) for our New York City office to ensure a comfortable and supportive working environment. This role includes vendor management, administrative support for various team members, meeting and event logistics, leading office moves or expansions and supporting core internal functions. Our administrative team is critical to their local office and operates as a global team, embodying the company values and contributing to the office environment. We encourage Office Managers to get involved in internal initiatives, a great way to connect with colleagues, support our culture, and develop new skills. This role will report directly to the Local Office Lead with dotted line reporting to the Chief Operating Officer.

Requirements

5 –7 years of experience in an office manager or equivalent role
Experience coaching and managing others
Strong written and oral communication skills
Ability to adapt, multi-task, and prioritize effectively
Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint)
Quick learner with new technology tools (e.g., SharePoint, SAP Concur, Salesforce)
Attention to detail
Ability to lift 50 pounds
Willingness to work in our New York City office at least 60% (3 days per week), with a 100% in-office presence during the first 3 months

Nice To Haves

Bachelor’s degree
Willingness to take on various tasks
Strong interpersonal skills and desire to build relationships

Responsibilities

Ensuring that the office runs smoothly, is welcoming, and is coordinated with all stakeholders.
Support the Local Office Lead with general administrative tasks.
Communicate relevant office updates and changes to the broader organization.
Suggest office improvements for approval by leadership team (e.g. snack /beverage vendors, etc.).
Ensure admins or receptionists keep all office and kitchen supplies stocked.
Run office programs (e.g. company-wide meetings, ergonomic supplies, etc.).
Responsible for creating a welcoming environment for all; includes ensuring the setup of new hire desks, office access, etc.
Maintain updated office seating chart and understand forward-looking space planning.
Assist with space planning, including moves and coordination of any fit-out or refurbishment works.
Coordinate meetings as needed – compile /distribute the agenda; take and distribute minutes; hold time on calendars / Reserve and set up space for catered events & order lunch or coordinate with food vendor.
Partner with other corporate departments on initiatives that affect the local office (e.g., with IT on support for desks and call rooms; with HR on predicting headcount; with compliance on business continuity planning, etc.).
Serve as a lead in the office and collaborate with local office leadership to ensure a positive experience for employees (e.g., getting to know local employees, walking around proactively to identify opportunities to ensure safety and positive experience, sharing observations with HR and the Local Office Lead, etc.).
Partner with office lead and leadership members to plan and execute office events (town halls, social events, client meeting and recruitment events).
Have visibility into all events in the office and ensure the calendar of programming is appropriate.
Act as liaison to external vendors (e.g., building management/maintenance, office supplies, services, etc.).
Negotiate and manage contracts for office‑related services, ensuring service‑level expectations, compliance, and value for money.
Manage the budget for the office; coordinate with the finance department annually on the budget process.
Line manage the admin and reception team, setting clear expectations, providing coaching, conducting performance reviews, and managing workload allocation.
Foster a high-performance, service-oriented culture within the team and act as an escalation point for complex or sensitive issues.
Ensure compliance with local health and safety regulations and company policies, including emergency procedures, incident reporting, and regular drills.
Serve as a primary contact for building security, access control, and physical security protocols.
Collaborate closely with peer Office Managers worldwide to align standards, processes, and service levels.
Plan team capacity with other offices to ensure appropriate coverage for leadership and key initiatives.
Listen to internal clients and propose improvements to the global support service model.