Office Manager

Murray Company Mechanical Contractors•Cypress, CA

18h•Onsite

About The Position

The Office Manager serves as the primary point of contact for corporate office operations, vendors, and clients for the corporate office building, a 5-story, 100,000 sq ft. space. This role combines hospitality and professionalism with exceptional organizational skills and a strong willingness to take a hands-on approach to manage and execute office organization, receptionists/administrative staff, cleaning services, and other vendors. The role will also support and, in some cases, lead/manage employee engagement events, meetings, and celebrations.

Requirements

Bachelor's degree in business management or related area of study.
5+ years of experience in an office management role in a large office with 300+ employees; experience working in the construction industry a plus.
Experience with managing one or more direct reports strong preferred.
Demonstrated willingness to take a hands-on approach and independently execute tasks when needed.
Exceptional organizational and time-management skills with the ability to prioritize and multitask in a fast-paced environment.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools (e.g., MS Teams).
Excellent verbal and written communication skills.
Strong problem-solving skills, attention to detail, and discretion in handling confidential matters.
Ability to build strong interpersonal relationships across all levels of the organization and with external stakeholders.
Prolonged periods of sitting at a desk.
Ability to use hands and fingers to operate a computer and telephone keypad.
Must be able to lift up to 25 pounds at times.
Prolonged periods of standing during company events.

Nice To Haves

experience working in the construction industry a plus.

Responsibilities

Act as the primary contact for office vendors and service providers, ensuring timely resolution of facility needs and maintenance issues, in partnership with operations manager.
Ensure cleanliness and organization of the entire office. Partner with Facilities, internal and external resources to ensure a high level of office cleanliness and functionality, including office equipment, and address any issues that arise promptly.
Oversee receptionist staff and day-to-day office operations, including ordering supplies, managing mail and packages, maintaining office equipment (printers, copiers, digital displays), and ensuring a clean and organized office environment.
Supervise, mentor, and lead direct reports to ensure reception duties, operational needs, and inventory levels are exceptional and meet the needs of the office.
Coordinate and manage conference room schedules, ensuring proper setup for executive meetings, including technology, materials, and refreshments.
Implement and maintain office policies, procedures, and emergency protocols to ensure safety and efficiency.
Partner with internal teams to support (or lead) with in-office celebrations, including town halls, shareholders meeting, milestone celebrations, and company culture-building activities.
Coordinate on-site and virtual meetings, including setup, technology support, and catering arrangements.
Lead and manage the planning and execution of company and employee events, ensuring all logistics are handled with precision.
Support culture-building initiatives and create a welcoming office atmosphere for employees and visitors alike.
Provide reception desk and switchboard coverage.