Office Manager - Santa Monica
About The Position
This is a hybrid Office Management role based in Santa Monica, CA, requiring a minimum of 4 days in the office per week. The Office Manager will be responsible for the day-to-day operations of the Santa Monica office, including managing the space, systems, processes, and the daily rhythm of a 20-person team. This role serves as the primary point of contact for operational inquiries and is central to supporting team culture, safety, and wellbeing. Key responsibilities include bookkeeping, expense management, and facilities coordination. The role also involves supporting visitor management, budgeting, and event management. Additionally, the Office Manager will provide support for two smaller teams located in remote WeWork offices in San Francisco and Denver, with occasional travel (1-2 times per year). The position contributes to the North American region's operational excellence by assisting in the design, development, and implementation of administrative systems, and by championing a positive culture and collaboration. Collaboration will extend to New Zealand Operations and global stakeholders.
Requirements
- Experienced Office Manager or similar operations role.
- Demonstrated ownership: seeing problems before they land, handling them, and reporting afterward.
- Demonstrated graciousness: making the day smoother for others without keeping score.
- Demonstrated judgment: knowing which decisions are theirs to make and which require consultation.
- Organized: ensuring nothing goes missing on watch.
- AI adventurous and finding ways to leverage technology at work.
- Existing authorization to work in the United States.
Nice To Haves
- Experience in designing, developing, and implementing administrative systems.
- Experience supporting remote teams.
- Experience with event management.
- Experience with bookkeeping and expense management.
- Experience with facilities coordination.
- Experience with office security and crisis management planning.
- Interest in social events and fostering team culture.
Responsibilities
- Keep the office space, systems, processes, and daily rhythm of a 20-person team running smoothly.
- Serve as the first point of contact for operational inquiries.
- Support team culture, safety, and wellbeing.
- Handle bookkeeping, expense management, and facilities coordination.
- Provide support for visitor management, budgeting, and event management.
- Support two smaller teams located in remote WeWork offices in San Francisco and Denver.
- Design, develop, and implement administrative systems for the North American region.
- Act as a champion and role-model for great culture and collaboration.
- Run the social side of the office, including monthly events and fostering a positive atmosphere.
- Manage office security and crisis management planning.
- Ensure organization and that nothing goes missing on watch, including documents, deliveries, and follow-ups.
- Leverage technology to elevate work and team performance.
Benefits
- Platinum medical insurance plan, including dental and vision coverage.
- Option to receive the value of the medical plan as cash-in-lieu of coverage.
- Environment that encourages experimentation and constant learning.
- Intellectual challenge.
- Absolute honesty.
- Promises kept and commitments honored.
- Celebration of individual mana (strength and dignity).
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
