Office Manager

Teads•New York City, NY

8d•Onsite

About The Position

Teads is seeking an experienced Office Manager to oversee their New York City office. This role is responsible for managing the workplace environment, ensuring it is welcoming, engaging, functional, and reflective of Teads' culture. The Office Manager will handle facilities, workplace operations, employee experience, events, executive support, vendor management, and general office administration. This position is crucial for the seamless operation of the NYC office and requires close collaboration with various internal teams and external partners.

Requirements

Office management expertise: Significant experience managing a busy corporate office or workplace environment, ideally in New York City.
Facilities experience: Strong experience managing facilities, building relationships, maintenance needs, vendors, workplace projects, and day-to-day physical office operations.
Ownership mentality: Comfortable being the go-to person for the office and taking responsibility for issues from identification through resolution.
Executive presence: Professional and confident interacting with senior executives, Board members, clients, employees, building management, and external partners.
Events & hospitality: Experience planning and executing employee events, executive meetings, client experiences, and larger onsite gatherings.
Operational savvy: Strong judgment and the ability to anticipate needs, troubleshoot quickly, and keep multiple moving pieces organized.
Organization: Highly organized and detail-oriented, with the ability to manage competing priorities in a fast-paced environment.
Budget management: Experience managing office budgets, invoices, vendors, contracts, and expenses.
Employee-first mindset: Care about creating a workplace where people feel welcomed, connected, and supported.
Energy & creativity: Enjoy bringing ideas to life and finding new ways to improve both the employee experience and the way the office operates.
Hands-on approach: No task is too big or too small. Equally comfortable coordinating a major leadership meeting, managing a facilities issue, negotiating with a vendor, or jumping in to solve an unexpected office need.

Responsibilities

Own the day-to-day management and overall operations of the NYC office, serving as the primary point of contact for all workplace and facilities-related needs.
Ensure the office is consistently functional, organized, well-maintained, fully stocked, safe, and ready to support employees and visitors.
Manage relationships with building management, property teams, cleaning services, security, catering, office suppliers, and other external vendors.
Oversee general facilities maintenance and coordinate with appropriate internal or external partners when necessary.
Oversee conference rooms, shared spaces, kitchens, common areas, storage areas, and other office facilities to ensure they remain functional and professional.
Coordinate office access, badges, keys, security procedures, visitor access, and building requirements.
Support workplace safety, emergency procedures, evacuation planning, and other office compliance requirements.
Manage seating plans, workspace assignments, office moves, furniture needs, and space planning as the organization evolves.
Lead office improvement projects, furniture installations, repairs, vendor projects, and other workplace enhancements from planning through completion.
Serve as the first point of escalation for urgent office or facilities issues and ensure they are resolved quickly and effectively.
Create a welcoming, engaging office environment where employees feel connected and excited to come to work.
Plan and execute employee events, celebrations, team experiences, cultural moments, and engagement initiatives throughout the year.
Manage food and beverage programs, catering, office supplies, hospitality needs, and other day-to-day employee amenities.
Partner closely with the People team and local leadership on office engagement and employee experience initiatives.
Gather employee feedback and proactively identify opportunities to continuously improve the NYC workplace experience.
Coordinate the onsite experience for executive leadership, many of whom are based in or regularly work from the NYC office.
Provide ad hoc administrative and logistical support to executives when needed, particularly for office-based needs, visitors, meetings, and events.
Own the onsite logistics and setup for internal/external meetings, town halls, all-hands meetings, and other gatherings held in the NYC office.
Coordinate room setup, catering, technology readiness, materials, seating, signage, and other meeting logistics.
Support executive and VIP visits, ensuring the office and meeting spaces are prepared and the overall experience is seamless.
Ensure meeting rooms and shared spaces are appropriately configured and meeting-ready.
Manage local office and event budgets, including expense tracking, forecasting, invoices, purchase orders, and vendor spend.
Maintain strong vendor relationships, negotiate where appropriate, and ensure Teads receives high-quality service and value.
Review workplace services and contracts regularly and identify opportunities to improve service, efficiency, or cost.