Office Manager

Keller North America, Inc.•Leander, TX

1d•Onsite

About The Position

Suncoast Post Tension, Ltd. is an established post tension and rebar manufacturing company that has been in business for over 30 years, supplying construction related materials to builders from one of its nine facilities in the US. The primary function of this position is to manage all administrative tasks related to the office, including front office and assistants, handling new hires, and ensuring the smooth operation of the office. The Office Manager will also supervise field service assistants with coordination of stressing and repair schedules, and handle accounting and billing inquiries. Additionally, the role involves facilitating all new hire onboarding needs and performing any other tasks deemed necessary by the Branch Manager and/or Branch Sales Manager.

Requirements

High school diploma required
5+ years of administrative experience, in a role where mentoring was involved
Proven track record of leadership and management
Proficient in Microsoft Office applications
Get-it-done attitude
Ability to meet fast paced and dynamic schedules and deadlines
Must be well organized, self-motivated, reliable, detail oriented, and possess excellent interpersonal & customer relations skills
Excellent computer skills and written & verbal communication skills necessary

Nice To Haves

2-year associates degree preferred

Responsibilities

Process payroll for stressors, subcontractors
New employee setup, new hire paperwork for all labor employees and system setup
Handle daily logs such as branch cash and deposits. Expense and purchase card logs, and credit card account log
Creating invoices/billing
Entering of incoming orders
Address any shipping issues
Verifying deliveries and provide proof to customers
Setting up new builders in the system
Adding new items to customer’s price lists
Addressing invoice discrepancies
Keeping record of stress logs and reports
Coordinating schedules for all stress and repair crews
Preparing subcontractor invoices for approval
Running credit cards for cash accounts
Oversee employee who conducts inventory of all office supplies, approves and submits order
Oversee postage is run and processed daily, serves as backup with primary employee is out and serve as backup
Oversee scanning of invoices, receiving documents, remote deposit logs, credit card logs, AP, subcontractor payroll, etc. and serve as backup
Other duties as assigned