Office Manager

Beehive Industries•Loveland, OH

14h•Onsite

About The Position

We are seeking a highly organized, proactive, and people-focused professional to join our HR team as an Office Manager. This role sits within the HR function but is uniquely positioned to drive employee engagement initiatives while also providing high-level executive administrative support to key members of our Senior Leadership Team. The ideal candidate thrives in a fast-paced environment, is exceptionally detail-oriented, and brings a high level of professionalism, discretion, and initiative. This role is critical in creating a seamless experience for both employees and executives while reinforcing our culture and mission.

Requirements

3+ years’ experience supporting multiple executives or working in a high-growth organization
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite
Ability to manage sensitive information with discretion
Experience in event planning and coordination
Passion for creating an engaging and positive workplace culture
Comfortability working in a fast-paced environment, able to act with a sense of urgency, and committed to contributing to company growth
The ability to obtain and maintain a U.S. government issued security clearance is required.
U.S. Citizenship is required, as only U.S. Citizens are eligible for a security clearance

Nice To Haves

Bachelor’s degree in business administration or related field
Highly skilled in Microsoft Excel

Responsibilities

Provide direct administrative support to the on-site senior leadership team, managing complex calendars, schedules, travel, and priorities.
Oversee day-to-day office operations, including supplies, food and beverage programs, room scheduling, and vendor relationships.
Coordinate logistics for executive meetings, board reviews, offsites, and cross-functional leadership sessions.
Serve as a trusted gatekeeper, prioritizing demands, managing shifting priorities, and exercising sound judgment and confidentiality.
Support the planning and logistics of company-wide events, celebrations, recognition moments, wellness initiatives, and employee engagement opportunities.
Assist with new hire onboarding and act as a visible point of contact for questions related to engagement and office experience.
Draft internal communications and content that reinforce transparency, recognition, and cultural alignment.
Assist HR with special projects, surveys, feedback loops, and communication initiatives.
Manage incoming communications and mail distribution.
Interact professionally and effectively with clients, staff, and vendors in compliance with company policies.
Collaborate with HR to support employee engagement programs, including recognition events, wellness initiatives, and team-building activities.
Serve on the engagement team, supporting our culture and mission while fostering an environment where employees can thrive.