Office Manager

Attention Arc•Irvington, NY

16h•$50,000 - $55,000•Hybrid

About The Position

As an Office Manager at The Stewards of Flow, you will be the connective tissue of the office, equal parts organizer, problem-solver, and host. You will ensure the office operates smoothly while creating a welcoming, organized, engaging, and supportive environment for employees, clients, and visitors. Your role involves balancing operational excellence with hospitality, helping employees feel connected to both the agency and each other. You will oversee daily operations, manage vendors, coordinate maintenance, manage inventory, plan events, support onboarding, assist with communications, coordinate meetings, support hybrid work, manage budgets, identify improvements, partner with other departments, assist with safety planning, and provide administrative support to senior leaders as needed.

Requirements

At least 1 year of experience in Office Management, Workplace Experience, Facilities, Hospitality, Employee Experience, or a related role.
Experience managing office operations within a professional services, media, technology, or corporate environment is helpful.
Strong experience coordinating vendors, facilities, workplace services, and office operations.
Experience planning meetings, events, and employee engagement activities.
Experience managing office budgets, purchasing, invoices, and vendor relationships.
Strong organizational skills with the ability to manage multiple priorities simultaneously.
Proficiency with Microsoft Office, Google Workspace, workplace collaboration tools, and office management software.
Experience supporting hybrid work environments is preferred.
Bachelor's degree is preferred but not required. Equivalent professional experience will also be considered.
Exceptional organizational and time management skills.
Strong hospitality mindset with a genuine desire to create positive experiences for others.
Excellent communication and interpersonal skills.
Highly proactive with strong attention to detail and follow-through.
Comfortable solving problems independently while knowing when to escalate issues.
Strong vendor management and relationship-building skills.
Financially responsible with experience managing budgets and purchasing.
Adaptable and calm under changing priorities and unexpected situations.
Naturally collaborative and eager to help wherever needed.
Dependable, proactive, and takes pride in creating an environment where people can do their best work.
Communicates clearly, stays organized, and creates systems that help work flow smoothly.
Builds relationships throughout the agency and creates opportunities for people to connect.
Genuinely cares about the employee experience.
Takes ownership, contributes wherever needed, embraces collaboration, and creates moments that strengthen our community.

Nice To Haves

Experience managing office operations within a professional services, media, technology, or corporate environment is helpful.
Experience supporting hybrid work environments is preferred.
Bachelor's degree is preferred but not required. Equivalent professional experience will also be considered.

Responsibilities

Oversee the daily operations of the office, ensuring a clean, organized, safe, and welcoming workplace.
Welcome employees, candidates, clients, and visitors, serving as a thoughtful ambassador for the Attention Arc experience.
Manage office vendors, building relationships with property management, facilities partners, office suppliers, maintenance providers, and service vendors.
Coordinate office maintenance, repairs, equipment needs, and facility improvements to ensure a high-quality workplace.
Manage office inventory, supplies, kitchen operations, snacks, beverages, and workplace amenities.
Order and restock office supplies.
Plan and coordinate agency meetings, celebrations, employee events, volunteer activities, and culture-building experiences in partnership with the People & Experience team.
Support onboarding by preparing workspaces, coordinating office logistics, and helping new employees feel welcomed from day one.
Assist with office communications, workplace announcements, and employee resources.
Coordinate conference room scheduling, meeting logistics, catering, and guest hospitality.
Support hybrid workplace operations, helping ensure employees have the resources and support needed whether working in the office or remotely.
Manage office budgets, purchasing, invoices, vendor contracts, and expense tracking related to workplace operations.
Identify opportunities to improve workplace efficiency, employee experience, and operational processes.
Partner with IT, People & Experience, and department leaders to support office initiatives, employee needs, and business operations.
Assist with emergency preparedness, workplace safety procedures, and business continuity planning.
Provide administrative support and executive assistance to senior leaders as needed.
Support additional People & Experience initiatives and agency projects as needed.